Job Summary:
The ERSEA Coordinator serves as the lead for overseeing and monitoring ERSEA: Eligibility, Recruitment, Selection, Enrollment & Attendance. The ERSEA Coordinator will also collaborate with the family services team and leadership to ensure that records are current and accurate. In addition, this role is responsible for identifying and meeting goals established in Family Partnership Agreements, most notably in the area of Attendance. The successful candidate will be someone who is able to encourage a collaborative partnership. Our team seeks an individual who can take initiative and is a self-starter with enthusiasm, flexibility, and motivation. We are looking for a qualified team leader to manage our team and provide effective guidance to our staff.
Essential Duties & Responsibilities:
The ERSEA Coordinator will ultimately be evaluated on a combination of skills, dispositions, and behaviors, some of which are related to the specific service area of this position and others that represent general expectations of all Shine Early Learning employees. He/She will use knowledge of the principles of ERSEA to collaborate with related service areas and communicate with internal and external stakeholders.
The ERSEA Coordinator will:
- Oversee the recruitment of families in all program options working with community partners and possible school districts and/or private daycare provider collaborations. This will include working with Family Services/Health Coordinators, Director of Family Services and Health, Deputy Director and others with the development and implementation of recruitment plans with a focus on categorically eligible families, children with special needs and centers with low enrollment
- Support program leadership in the Community Assessment Process and the annual development of the program's Selection Criteria
- Follow the Head Start Performance Standards in determining eligibility, selection and the enrollment of families into our program while maintaining an active waitlist
- Ensure coordination with the Data Coordinator to maintain a seamless eligibility and enrollment process
- Work in collaboration and coordination with the Education Leads with the placement of children following Head Start Standards and program's best practices
- Collaborate directly with school districts and private daycare providers to ensure that all enrollment requirements are followed. Keep abreast of new or revised Head Start compliance in ERSEA utilizing Policy Clarifications, Program Information and Memorandum of Information
- Provide annual trainings for all Family Services and grantee staff and onboarding to new staff on Eligibility, Selection, and Enrollment
- Monitoring of Attendance with support from program leadership
- Monitoring the ERSEA section of child file and data system
- Maintain ERSEA Master Binder/CEEDS and other documents as deemed necessary
- Support the Director of Family Services, Health & Nutrition as needed
- Will complete applications with families as needed
Essential Job Responsibilities
The ERSEA Coordinator's responsibilities chiefly fall within the following core functions, although s/he may perform other tasks as needed:
- Recruitment, Selection, and Enrollment
- Family Partnerships
- Community Partnerships
- Service Coordination and Record Keeping
- Support
Recruitment, Selection, and Enrollment.
- Ensure the eligibility, recruitment, selection, enrollment, and attendance to meet the needs of families in response to community assessment.
- Recruit those most in need of Head Start services, including previously underserved populations from a defined recruitment area
- Select children and families based on approved "Selection Criteria" and maintain a waiting list of eligible children to enroll in the event of attrition
- Assign children to program options (center-based) that best meet the needs of their families
- Maintain the funded enrollment level, fill vacancies as they occur, and analyze enrollment data to inform the planning process
- If needed, complete a family engagement contract and consultation with parents about the benefits of parent involvement and about the activities in which parents may choose to participate
Community Partnerships
- Take an active role in community planning and advocacy to improve the delivery of services to children and families.
- Establish collaboration within the grantee agency and across agencies
- Promote the access of children, and families, as appropriate, to community services that are responsive to their needs (e.g., child care)
- Coordinate services for children with disabilities and their families with community agencies
- Encourage volunteers to participate in the Head Start program
- Support the transitions of families in, through, and out of Head Start
- Develop a working knowledge of community resources; conduct annual visits with major agencies for service delivery updates and Community Resource Guide updates
Service Coordination
- Coordinate with center staff to promote parent involvement in the program as a classroom visitor, volunteer, employee, and participate in family events
- Plan and attend parent committee meetings and family activities
- Assist families in making the transition out of the Early Head Start Program
Record Keeping
- Maintain and update child records and ensure that all documentation is current in the child's file and SHINE
- Submit reports as needed and requested, such as monthly summary tracking reports, etc. to the appropriate supervisor
- Ensure that all applications/child files are completed and maintained according to program guidelines and expectations.
- Utilize SHINE to document all information regarding each child and family
- Participates in assigned meetings, events, and trainings as required
General Staff Responsibilities
- Maintain confidentiality in regards to staff and family information
- Fulfill role as a mandated reporter as stated in Child Abuse and Neglect Policy
- Perform any other work-related duties as requested by your supervisor
- Be present at work in order to provide consistency of services
- Be a contributory team member in a positive/productive manner
- Demonstrate commitment to mission, values, and policies in the performance of daily duties
Job Specifications:
To perform this job successfully, an individual must be able to carry out each essential duty in a satisfactory manner. The job specifications listed below are representative of the education and experience as well as the knowledge, skill and/or ability (KSAs) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements:
- BA in a related field
- Experience and training related to social, human or family services
- Experience, training, and skills in assisting the parents of young children in advocating and decision-making for their families. Ability to develop positive relationships with children and parents
- Physical exam and background checks are required for this position
- Travel required locally or long-distance up to 10% of the time for work-related meetings and functions
- Must have a valid driver’s license and reliable transportation
- Maintain certification in CPR and First Aid
We are an equal opportunity employer, committed to creating a diverse and healthy workplace.
