Executive Assistant

Western Psychological Services • Full-time • Torrance, California, United States • $85,000 - $100,000 / year • 2d ago

About the position:

As an Executive Assistant, you will bring strong computer skills (Microsoft Office excellence required), great office skills, the ability to multitask, strong interpersonal abilities, experience in making travel arrangements, running errands, helping plan events, and the flexibility to handle a dynamic workflow. With the guidance and support of our Vice President of Enterprise Planning, you will help assist the CEO, COO, and Vice President of Enterprise Planning with various tasks. You will work closely with many members of the WPS team and provide exceptional support as needed. Your keen skills, positivity, strong work ethic, and collaborative style will help WPS continue to build our strong team.

Your Responsibilities:

Assist the CEO, COO, and Vice President of Enterprise Planning with various clerical tasks.
Manage calendars.
Heavy travel arrangements.
Manage personal errands for the CEO as needed. This includes running a few local errands (mileage will be reimbursed)
Field and respond to regular requests from various departments.
Implement special projects as assigned.
Communicate and correspond as needed for the team.
Perform a variety of support duties includeing filing, writing correspondence, expense reports, organizing, etc.
Manage a mix of Microsoft Office tools (i.e., Word, Excel, SharePoint, and Outlook).

Your Experience:

A minimum of 10 years of office experience is preferred. It is essential that you work diligently and learn quickly.

The following skills and experience are required:

Well-rounded office experience
Self-starter
Exceptional writing skills
Excellent Microsoft Office skills (typing)
Strong organizational skills
Comfortable working at a fast pace
Must have a valid driver's license and insurance

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Specific vision abilities required by this job include Close vision and Distance vision.

The employee may regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include Close vision and Distance vision.
The auditory/hearing abilities required by the job include hearing others using a phone or online conferencing system.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee is regularly required to walk and sit for prolonged periods.
This individual must be responsible, and regular attendance is required.

Location: In our Corporate Office based in Torrance, Ca

WPS IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.

We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law. | Pay Transparency Nondiscrimination Provision

WPS will consider qualified applicants with criminal histories for employment.

At this time, WPS is unable to provide visa sponsorship.