Executive Assistant

Quizlet • Full-time • Hybrid in San Francisco, California, United States • $65,000 - $105,000 / year • 1m ago

Fast Facts

Quizlet is looking for a proactive Executive Assistant to support senior leadership. This role involves managing schedules, coordinating meetings, and handling confidential projects in a fast-paced, hybrid work environment.

Responsibilities: Manage complex schedules, coordinate meetings, arrange travel, handle expense reports, and support office operations and events for senior leaders.

Skills: 2-4 years of experience as an Executive Assistant, advanced Google Workspace knowledge, strong communication skills, and a proactive mindset.

Qualifications: Experience supporting C-suite executives is a plus, familiarity with workplace operations and event planning, and a background in tech or education industries preferred.

Location: San Francisco, CA

Compensation: $65000 - $105000 / Annually

About Quizlet:

Inspired by our belief that anyone can learn anything and powered by our own curiosity, we build the smartest tools we can imagine to help students learn.

Quizlet is the popular, global learning platform and app that millions of students, teachers and everyday people use to study any subject imaginable for school, work or as part of their personal interests -- including two-thirds of high school students and half of all college students in the US. Combining cognitive science and machine learning, Quizlet guides students through adaptive study activities to confidently reach their learning goals.

Valued at $1 billion, Quizlet has raised over $60 million in venture capital from investors including Icon Ventures, Union Square Ventures, General Atlantic, Costanoa Ventures, Owl Ventures, and Altos Ventures.

To serve our global community of learners, our teams tackle lofty technical challenges and design for use cases across cultures and languages. We work hard, act like owners, and collaborate every chance we get. We’re energized by the potential to power more learners through multiple approaches and various tools.

About the Role:

Quizlet is seeking a highly organized and proactive Executive Assistant to provide full-time support to senior leaders. Reporting directly to the Executive Business Partner to the CEO, you will play a critical role in managing day-to-day operations, optimizing time for senior leaders, and supporting strategic initiatives.

The ideal candidate is a problem-solver who thrives in a fast-paced environment, can anticipate needs, and ensures the seamless functioning of leadership activities.

Our colocation work model supports employees both remotely and onsite each week. Employees are required to be in the office on Monday, Wednesday, and Thursday and as needed by their manager or the company. This hybrid working environment facilitates collaboration, increases work efficiency, and enhances employee growth.

In this role, you will:

Manage complex schedules for senior leaders, resolving conflicts and ensuring alignment with priorities
Coordinate meetings across multiple time zones, ensuring alignment with all stakeholders
Attend key meetings to take notes, track action items, and ensure timely follow-through
Arrange domestic and international travel, including flights, accommodations, and transportation
Assist with expense reporting, document preparation, and procurement requests
Handle sensitive and confidential projects with professionalism and discretion
Develop workflows to enhance efficiency across leadership activities
Partner with the workplace team to support office operations and events
Coordinate and execute team off-sites, workshops, and company-wide gatherings
Serve as a liaison between senior leaders and internal/external stakeholders
Encourages a team-first mentality within the team, celebrating collaborative achievements. Support team-building initiatives that reinforce Quizlet culture and values

What you bring to the table:

2-4 years as an Executive Assistant or similar role, ideally in a high-growth or fast-paced environment
Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Calendar) and tools like Slack and Coupa
Strong written and verbal communication skills, with the ability to interact professionally with all levels of the organization
Proactive mindset with the ability to anticipate needs, resolve issues, and adapt to changing priorities
Experience handling sensitive information with the utmost professionalism and discretion

Bonus points if you have:

Prior experience supporting C-suite executives or senior leaders
Familiarity with workplace operations, event planning, and strategic projects
Background in the tech or education industry

Compensation, Benefits & Perks:

Quizlet is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Salary transparency helps to mitigate unfair hiring practices when it comes to discrimination and pay gaps. Total compensation for this role is market competitive, including a starting base salary of $65,000 - $105,000, depending on location and experience, as well as company stock options
Collaborate with your manager and team to create a healthy work-life balance
20 vacation days (and we expect you to take them!)
Competitive health, dental, and vision insurance (100% employee and 75% dependent PPO, HMO, VSP Choice)
Employer-sponsored 401k plan with company match
Access to LinkedIn Learning and other resources to support professional growth
Paid Family Leave, FSA, HSA, Commuter benefits, and Wellness benefits
40 hours of annual paid time off to participate in volunteer programs of choice

We strive to make everyone feel comfortable and welcome!

We work to create a holistic interview process, where both Quizlet and candidates have an opportunity to view what it would be like to work together, in exploring a mutually beneficial partnership.

We provide a transparent setting, that gives a comprehensive view of who we are!

In Closing:

We hope you are excited about everything you read so far. We highly encourage you to apply for this position, even if you feel you do not meet all the requirements. Quizlet is always looking for amazing folks that believe in our mission and can contribute to our team in various ways - not merely candidates that fit a certain mold.

We have a bias for action, take initiative, and take pride in delivering results. We make informed decisions whenever possible but are unafraid to take calculated risks on great ideas to promote learning. We embrace challenges and see effort as the path to mastery. We’re constantly seeking opportunities to learn and we embrace curiosity. Quality matters at Quizlet, and we hold the bar high on everything we do.

We treat each other with honesty and respect, encourage vigorous debate, and seek critical feedback. We value diversity, humility, transparency, and collaboration as the best paths to our success — as individuals, as a team, and as a company.

Quizlet’s success as an online learning community depends on a strong commitment to diversity, equity, and inclusion. We are actively working to build a team that is representative of the diverse communities we serve, and an open, inclusive work environment where all employees can thrive. As an equal opportunity employer and a tech company committed to societal change, we welcome applicants from all backgrounds. Women, people of color, members of the LGBTQ+ community, individuals with disabilities, and veterans are strongly encouraged to apply. Come join us!

To All Recruiters and Placement Agencies:

At this time Quizlet does not accept unsolicited agency resumes and/or profiles.

Please do not forward unsolicited agency resumes to our website or to any Quizlet employee. Quizlet will not pay fees to any third-party agency or firm nor will it be responsible for any agency fees associated with unsolicited resumes. All unsolicited resumes received will be considered the property of Quizlet.