Fast Facts
The Contract Specialist is responsible for managing the contract lifecycle, ensuring compliance and accuracy in contract documentation, and serving as a liaison across departments to facilitate contract processes.
Responsibilities: Key responsibilities include drafting and processing contracts, monitoring contract expirations and renewals, preparing reports, and ensuring compliance with pricing procedures.
Skills: Required skills include strong contract management and negotiation abilities, attention to detail, and proficiency with internal database systems and documentation practices.
Qualifications: Preferred qualifications include experience in contract management, familiarity with procurement processes, and strong organizational skills.
Location: This position is based in Saint Paul, Minnesota, with a hybrid work model.
Compensation: Not provided by employer. Typical compensation ranges for this position are between 70,000 - 100,000.
The Bluum Contract Specialist is responsible for managing the full contract lifecycle, including drafting, reviewing, processing, and maintaining customer and vendor agreements. Ensures accuracy and compliance of contract records, pricing, and documentation across internal systems and resources. Serves as a key liaison between Sales, Procurement, Finance, and external contract partners to support compliant pricing, timely renewals, and accurate quotations. Prepares usage and performance reports, facilitates contract reviews, and oversees administrative fee tracking. Contributes to the development of SOPs, templates, and training materials to drive efficiency, scalability, and compliance within contract operations.
- Location: St. Paul MN - HYBRID
- Develop, coordinate, and maintain accurate records for the contracts you are assigned in centralized systems (databases, Box files, cheat sheets, online catalogs), ensuring accessibility and compliance.
- Draft, review, and process customer and vendor contracts, amendments, renewals, and awarded agreements for your assigned contracts.
- Set up assigned contracts in internal systems and maintain related documents, templates, guides, and resources for department-wide use.
- Support the maintenance of your assigned contracts by setting price levels, completing required forms, monitoring registered pricing, and updating records to prevent expirations.
- Monitor and manage the lifecycle of the contracts you are assigned, including expirations, renewals, and compliance requirements, ensuring timely follow-up.
- Serve as the point of contact for your assigned contracts, internal price levels, and related documentation used by the proposal team to generate accurate quotations.
- Facilitate quarterly reviews for the contracts you are assigned with Sales, and collaborate closely with Sales, Procurement, Finance, Accounting, and other teams to ensure compliance with pricing, procedures, and processes.
- Request and track administrative fee payments related to your assigned contracts, working with Accounting to ensure timeliness.
- Work directly with external contract specialists on additions, deletions, and compliance requirements for the contracts you manage.
- Prepare and deliver usage and performance reporting (monthly, quarterly, annual) for your assigned contracts, supporting customers, internal stakeholders, and compliance audits.
- Work with outside vendors on registered pricing tied to your assigned contracts; document and save pricing information.
- Provide responsive support for inquiries related to the contracts you are assigned, and assist in supporting other contracts if Specialists are out of the office.
- Support the development and refinement of standard operating procedures, templates, and training materials to promote scalability and efficiency.
- Continuously monitor and evaluate assigned contract records, pricing, and quoting practices, recommending remedial action when necessary.
- Participate in projects and initiatives that strengthen contract management systems, compliance, and overall efficiency.
- Perform other system maintenance and tasks related to the contracts you are assigned as requested
