Fast Facts
We are seeking an experienced Proposal Writer to create and edit compelling proposals and complex documents with minimal supervision, ensuring compliance and customer focus while collaborating with proposal teams.
Responsibilities: The Proposal Writer will develop persuasive proposals, edit for voice and messaging, interview experts for content, maintain version control, and track graphics for customization.
Skills: Excellent communication skills, ability to work independently, strong attention to detail, organization and time management skills, and proficiency in Microsoft Word are required.
Qualifications: A Bachelor's degree in English, Communications, or related field, and a minimum of five years of experience in proposal or business writing are preferred.
Location: The job is located in the United States with no specified travel requirements.
Compensation: Not provided by employer. Typical compensation ranges for this position are between $60,000 - $85,000.
The Proposal Writer is responsible for writing, editing, and formatting concise, compliant, and compelling proposal responses and other diverse, high-level, and/or complex documents with minimal supervision. Proposal writers analyze RFPs for text requirements, develop and format proposal response text, incorporate edits and participate in proposal development teams.
PRIMARY RESPONSIBILITIES
- Create concise, compliant, and customer-focused proposals.
- Develop persuasive and accurate initial drafts for each proposal with compliant responses to each requirement using a database of text options.
- Edit text for voice, messaging, and adherence to the internal style guide.
- Interview experts to create solution text.
- Research and familiarize self with the product and services portfolio.
- Write customized and boilerplate text.
- Ability to listen to conversations and incorporate content and key points into a final proposal.
- Ensure the proper context of each proposal section by coordinating edits with respective contributors.
- Maintain version control at each stage of proposal draft iteration.
- Perform final electronic and hard copy edits of all proposal drafts and versions.
- Format text for production.
- Track proposal graphics for customization.
- Help maintain the proposal text database.
- Communicate with other members of each proposal team to resolve reported problems and obtain additional information.
- Report proposal status to management.
- Participate/contribute to all department meetings and training.
- Assist other writers and provide peer review as needed.
REQUIREMENTS
- Bachelor’s degree (English, Communications, Education) or equivalent experience in lieu of a formal degree.
- Minimum five years of experience in proposal writing, marketing writing, business writing, or technical writing.
- Excellent verbal and written communication skills.
- Strong ability to work in teams and collaborate effectively with others.
- Ability to write and edit proposals with little supervision.
- Must be able to work as needed to meet tight deadlines and at peak periods.
- Experience working with and interviewing technical and other staff to develop persuasive text.
- Acute attention to detail and a commitment to accuracy.
- Excellent organizational and time management skills with ability to set own priorities and escalate issues in a timely manner.
- Ability to work in a fast-paced environment with fluctuating priorities.
- Ability to perform independent research to understand writing topics.
- Must be able to follow a proven process, work collaboratively and follow our department's guiding principles.
- Proficient with Microsoft Office Suite.
- Strong skills in Microsoft Word required.
OTHER REQUIREMENTS
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This person must be able to sit or stand at a personal computer for a reasonable length of time typing and reading as well as when presenting.
- Ability to handle a high volume of work in a short period of time, handle multiple priorities simultaneously and operate in a demanding work environment is important.
- Reliable attendance and punctuality are critical to successful performance in this role.
