Assistant Site Coordinator

Think Together • Full-time • Hybrid in San Jose, California, United States • $26 / hour • 1h ago

Fast Facts

The Assistant Site Coordinator in San Jose, CA will support the Site Coordinator in managing operations for an expanded learning program, ensuring quality service and compliance with grant requirements.

Responsibilities: Key responsibilities include managing daily operations, supervising staff, organizing program schedules, planning events, and maintaining communication with stakeholders.

Skills: Required skills include excellent communication, supervisory experience, and a background in working with youth in educational settings.

Qualifications: Preferred qualifications include a Bachelor’s degree and experience in afterschool programs.

Location: San Jose, CA, US

Compensation: $26 - $26 / Hourly

Overview

Assistant Site CoordinatorStatus: Full Time

Pay Rate: $26.30/hour

The Assistant Site Coordinator’s main function is to assist the Site Coordinator, and when needed, to perform as the program’s visionary leader, ensuring quality service delivery. This role acts as a main point of contact for all stakeholders at the site level and therefore must act in accordance with the Expanded Learning program’s purpose and outcomes at all times. Assistant Site Coordinators are also responsible for ensuringthat the program at their site meets both Think Together compliance, as well as grant relatedrequirements. The Assistant Site Coordinator works under the supervision of the Site Coordinator.

Responsibilities:

• Lead and/or assist in managing day-to-day operations of the expanded learning program.

• Support with the supervision of program staff (Afterschool Youth Leaders, Athletic and/orEnrichment Instructors).

• Lead and/or assist with conducting interviews, making hiring recommendations, takingdisciplinary action, and evaluating staff.• Assist with providing training, guidance, and ongoing support to all program staff.• Serve as a role model by demonstrating professionalism.• Lead and/or assist in creating and organizing program schedule to include academic, recreation,and enrichment activities.• Plan, organize and participate in expanded learning program events and field trips.• Establish and maintain positive relationships, and communication with school personnel, ThinkTogether staff, students and families regarding all aspects of student involvement in theexpanded learning program.• Recruit students to ensure attendance outcomes are met on an annual basis per grantrequirements.• Assist with student to staff ratio when necessary, facilitate classes and clubs as needed inabsence of regularly assigned staff.• Monitor and enforce school and Think Together policies and procedures to provide a safe,respectful, and positive learning environment.• Invest in staff professional development by assisting the Site Coordinator in conductingclassroom observations, assessing needs, engaging in coaching conversations and referring staffto training sessions, as needed.• Assist in conducting surveys for periodic program evaluations, including surveys of students,staff and parents.• Collect, review, approve and submit timesheets (as needed and/or assigned) by the specifieddeadlines.• Submit all required documentation on a timely basis, including attendance reports, snackcounts, program schedules, enrollment & consent forms, monthly supply orders, and field tripforms, amongst others.• Represent the mission of Think Together and uphold all policies and procedures.• Attend and participate in agency and department required trainings.• Travel to off-site meetings and trainings.• Assist in maintaining accurate records (i.e., attendance, student enrollment & consent forms,staff sign-in sheets, etc.).• Assist in maintaining documentation relating to staff performance issues; provide guidance andongoing support to staff as needed.• Disseminate agency and department level information to staff in a timely manner.• Adhere to workplace safety guidelines.• Assist with evaluating work site for safety concerns to minimize workplace injuries.• Make recommendations for workplace safety.• Must wear Think Together uniform while on duty.• Report workplace injuries via appropriate forms.• Perform other duties as assigned.

Requirements:

• High school diploma or General Equivalency Diploma (GED) required. Bachelor’s degreepreferred. Copy of diploma and/or degree will be requested, if hired.• Six months experience working with youth in a classroom or afterschool setting required.• Excellent communication skills (written and verbal).• Experience in a supervisory role required, preferably in an afterschool program or schoolsetting.

Background Checks/Testing:

Must pass Live Scan (criminal background check via fingerprinting)
Provide a clear TB test

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.