Fast Facts
The Manager, Grantmaking Operations at NewSchools Venture Fund will lead strategic and operational initiatives to enhance grantmaking processes within a mission-driven nonprofit focused on K-12 education equity.
Responsibilities: Coordinate and enhance the grantmaking cycle, lead collaboration across teams, and improve operations while ensuring compliance and a high-quality experience for applicants and grantees.
Skills: Experience in grant operations and project management, proficiency in Salesforce or CRM systems, and excellent communication and organizational skills are required.
Qualifications: A minimum of 5 years of relevant experience is preferred, with a strong focus on cross-functional collaboration and equity-minded practices.
Location: Remote within the U.S., with up to 10% travel required for team meetings and conferences.
Compensation: $110000 - $130000 / Annually
OPPORTUNITY
Nationally recognized nonprofit venture philanthropy seeks to hire a manager to provide strategic and operational capacity across teams to lead grantmaking.
ORGANIZATION
NewSchools is a venture philanthropy that builds a better education system by connecting people, resources, and ideas. We bridge the gap between those with capital and those with the courage to put that capital to work on the frontlines of K-12 education. We envision an education system that keeps its promise to all students. That’s why we invest in the ideas and energy of education leaders and entrepreneurs who are advancing innovative solutions that expand the definition of what works. There’s a better way to advance education through philanthropy—one that is more equitable, more collaborative, and more courageous–and we’re proving it every day.
RESPONSIBILITIES
We seek a Manager to join a fun, passionate, and deeply collaborative group of people focused on strengthening and standardizing NewSchools’ grantmaking practices. In this role, you will lead the planning, execution, and continuous improvement of NewSchools’ end-to-end grantmaking process—ensuring it is inclusive, efficient, compliant, and well-coordinated across investment and shared services teams, and external partners.
Reporting to Jessica Henry, Senior Director of Operations, with dotted line reporting to Natalie Wilson, Senior Partner, you will lead end-to-end grantmaking operations and serve as the connective tissue between NewSchools’ investment strategy and execution. This role is remote anywhere in the U.S. Travel of up to 10% is required for in-person team meetings, retreats, and conferences.
In this role, you will:
Lead cross-functional collaboration and team enablement
- Manage and coordinate NewSchools’ full application and grantmaking cycle, including designing and managing clear workplans, timelines, decision points, and milestones to ensure a coherent, effective, and efficient funding process
- Effectively convene and lead a cross-functional working group across Investment Teams, Operations, Finance, and Communications
- Facilitate regular check-ins and reflection points to surface risks and resolve challenges throughout the funding process
- Lead continuous improvement of grantmaking operations through after-action reviews, data-informed decision-making, and thoughtful change management that supports teams through evolving processes
- Ensure our grantmaking cycle and processes reflect our core values and priorities.
Design and deliver a strategy-aligned, high-quality applicant and grantee experience
- Partner closely with investment team members and key stakeholders to design and launch a strategy-aligned application that surfaces high-quality ideas
- Collaborate with key team members to develop, test, and launch applications within Salesforce, ensuring functionality, clarity, and data integrity
- Lead the development of clear application guidance, selection criteria, and internal decision supports to enable consistent, rigorous, and quality review and selection of ideas
- Design and manage a transparent, fair and efficient applicant experience, including the development of support materials, communications, FAQs, webinars, and office hours in partnership with Communications team
- Serve as a responsive, trusted resource for applicants and grantees, providing hands-on support throughout the application and award process, including technical troubleshooting and clear guidance
Enable clean grantmaking execution, compliance, and trustworthy Data
- Serve as the process owner for grantmaking operations, strengthening systems, workflows, and feedback loops to improve effectiveness, efficiency, and user experience over time
- Partner with investment teams to translate grant objectives, conditions, and milestones into clear, accurate, and compliant grant agreements, exercising strong judgment
- Ensure grants are executed efficiently and in alignment with financial, legal, and board requirements, balancing rigor with efficiency and strong attention to detail
- Act as a steward of high-quality grant data in Salesforce, holding a high bar for accuracy, completeness, and consistency while supporting teams to meet that bar
- Contribute to timely, reliable reporting and data readiness that enables sound decision-making, accountability, and organizational learning
- Develop strong training and capacity building materials to ensure the accurate completion of grantmaking operations across staff.
EXPERIENCE
- Minimum of 5 years of experience in grant operations, project management, and/or leading cross-functional collaboration
- Proficiency in Salesforce (preferred) or CRM grantmaking system (required)
- Proficiency in Google Sheets and/or Excel (required)
SKILLS & COMPETENCIES
- Strong grantmaking and operational fluency, including application design, grant execution, and payment workflows
- Proven ability to lead cross-functional work and influence without authority across investment, operations, finance, and communications teams
- Excellent project and process management skills, with the ability to manage complex timelines and deliver high-quality execution
- High personal accountability for data quality and detail. Proficiency in data analysis, visualization, and reporting in systems
- Continuous improvement mindset, using data, reflection, and after-action reviews to improve practice and support change
- User-centered and equity-minded, with a strong customer-service orientation toward applicants, grantees, and internal partners
- Organized, proactive, and adaptable, with comfort navigating ambiguity in a collaborative, remote environment
COMPENSATION
A competitive compensation package including base salary, performance bonus, and complete benefits is available. The starting salary range for this position is $110,000-$130,000 with the potential for an annual bonus of up to 5%. Final salary will be determined based on experience level and qualifications.
NewSchools Venture Fund has a strong commitment to diversity. Candidates of all backgrounds are encouraged to apply.
Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
This application will close by 12pm PT on Friday, March 13th. Applications submitted by Friday, March 6th will receive priority review.
