Rights & Permissions Specialist

Great Minds • Full-time • Remote (Remote from Washington, D.C., United States) • $74,000 - $83,000 / year • 9h ago

Fast Facts

Great Minds is seeking a Rights & Permissions Specialist to manage the research, clearance, and documentation of third-party content for educational materials, ensuring compliance and accuracy across digital and print products.

Responsibilities: Key responsibilities include assessing permissions requests, securing rights from licensors, maintaining accurate rights metadata, and collaborating with cross-functional teams to ensure compliance and clarity around rights status.

Skills: Required skills include strong project management, problem-solving abilities, and proficiency in digital collaboration tools, alongside excellent communication skills.

Qualifications: A bachelor’s degree and a minimum of 3 years’ experience in rights and permissions within educational publishing or a related industry are preferred qualifications.

Location: This position is fully remote with less than 10% travel required.

Compensation: $74000 - $83000 / Annually

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.
Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.
PhD Science is a hands-on K-5 Science program that sparks curiosity as students build enduring knowledge of how the scientific world works.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

The Rights & Permissions Specialist supports the research, acquisition, clearance, documentation, and tracking of third-part content used across Great Minds’ digital and print curriculum materials. This role manages day-to-day permissions requests, conducts rights-holder research, secures licenses, and ensures usage terms, restrictions, and metadata are accurately captured and maintained within a rights, digital asset, and content management systems. Working closely with cross-functional partners, the Rights & Permissions Specialist helps ensure assets are compliant, discoverable, and ready for use, contributing to timely product releases and high-quality, knowledge-right instructional materials.

Responsibilities

Permissions & Rights Management

Assess incoming permission requests for images, video, text, audio, and data assets used across digital and print educational products.
Conduct copyright and rights-holder research for third-party assets.
Secure rights from licensers, negotiate terms, and ensure compliance with copyright, licensing agreements, and internal guidelines.
Review manuscripts and digital platforms to validate third-party assets for compliance with contractual permissions and digital licensing requirements (hosting, streaming, derivatives, etc.).

Metadata Management & Data Quality

Track request statuses, dependencies, and delivery milestones within established workflows.
Maintain accurate rights metadata—such as usage terms, restrictions, expirations, source documentation, rights holders, and attribution requirements—using defined metadata schemas.
Assist in regular data-quality checks, and maintain accessible documentation for audits and compliance reviews.
Participate in testing and rollout of enhancements or new features within digital asset and rights management systems.

Cross-Functional Collaboration

Collaborate with Product, Content, Editorial, Legal, Production, and Digital teams to ensure clarity around rights status and licensing limitations.
Communicate potential rights risks or restrictions, and suggest alternative assets, when needed.
Support the Rights & Permissions team in preparing rights reports or compliance summaries for release cycles.

Requirements

Minimum of 3 years’ experience in rights and permissions preferably within educational publishing or a related content-driven industry
Strong organizational, project management, and problem-solving skills, with the ability to execute detailed, guideline-driven work to meet established deadlines within an iterative product development process
Strong written, verbal, and interpersonal communication skills, with the ability to incorporate different perspectives and feedback in service of organizational goals
Alignment with Great Minds’ knowledge-rich philosophy, content development principles, and instructional design approach
Demonstrated ability to adapt to changing business needs while maintaining accountability, urgency, and high-quality output in a fast-paced environment
Comfort using technology and proficiency in digital collaboration tools (e.g. Smartsheet, Microsoft 365, Google Workspace)

Required Education

Bachelor’s degree

Status

Full-time

Location

Remote, less than 10% travel

The expected base salary range for this position is $74,000 - $83,000 however the offered salarymay be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains greatminds.org or greatminds.recruitee.com. If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact security@greatminds.org

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

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