The Office Manager is the ambassador to the office and point person for employees and visitors. This role supports day-to-day office operations, performing and monitoring administrative tasks, and increasing efficiencies in procedures and policies wherever possible. The position holder should be resourceful, proactive, and comfortable in a fast-paced environment.
Location: Athens, GA (On-Site, Full Time in Office)
Reports to: Global Head of Office Management
Responsibilities:
- Manage day-to-day office operations, including but not limited to, answering the door, directing phone messages to the appropriate party, stocking coffee and snacks, liaising with building management, etc.
- Support all employees, in office and/or remote, with ad hoc requests and questions.
- Plan and organize events such as Summer and Holiday parties, quarterly office lunches, and other office engagement activities.
- Create and distribute communications in collaboration with the Comms team.
- Organize and support team events such as QBRs, onsite client visits, Board Meetings, Lunch & Learns, and events sponsored by Employee Resource Groups.
- Collaborate with and support other OMs on tasks such as events, travel, and policies
- Supervise travel arrangements via travel booking software and support employees with their travels as needed, review and process employee expenses.
- Order, track, and maintain office supply inventory, process credit card payments, and reconcile monthly credit card purchases.
- Maintain compliance with local Health and Safety protocols.
- Manage contracts and relationships with external vendors.
- Maintain and update Office Management playbook and SOPs.
Requirements:
- 3-5 years, of prior experience in a fast-paced administrative or operations role
- Proficiency with Google Suite (Sheets, Slides, Docs, etc).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of attention to detail and accuracy.
- Discretion and confidentiality.
- Experience in a fast-paced, high-growth environment.