Everyday Speech is a leader in Social Communication Skills and Social-Emotional Learning. Primarily a teaching solution for public schools, our unified platform provides educators with curriculum materials for students of ALL ages across special education and general education classes. Our curricula teaches students the strategies and life skills they need to regulate their emotions, solve problems, cope with the stresses of modern life, and interact with the world around them. Our platform is used in 2,500 school districts in the US and has impacted millions of students around the world.
Everyday Speech is right for you if:
You care about making a positive impact.
End each day knowing that your work had a direct impact on the well-being of hundreds of thousands of at-risk students across the world. Project success means more than just shipping features - it means improving the lives of students and educators.
You value being a part of a company that takes care of its team.
Not only do we have extremely happy team members, we also have incredible perks. Participate in our health/wellness and retirement benefit offerings, and between having every other Friday off (3-day weekends!) and our flexible PTO plan, that elusive work-life balance is an actual thing here.
You want to work for a true, remote-only company.
We’ve never had an office and never will. Our team is spread across 11 countries and 4 continents. We take remote work seriously and know how to support a distributed team. We give you the flexibility to work in a way that’s best for you, but still have high standards and accountability.
You want to join a startup that is growing rapidly *and* sustainably.
We have launched new products, maintained NPS scores of 50+, maintained eNPS (internal, employee score) of 90+, rapidly grown our team, and exponentially increased our user base, all over the last few years. Yet, as a fully bootstrapped company, our growth is organic and sustainable. Our focus is delivering value to students and educators, not paying back investors.
In this role, you will:
- Take a hands-on role in administering internal systems, driving operational improvements through efficiency measures, assisting on special projects and enhancing overall effectiveness.
- Execute monthly accounting tasks, participating in budgeting, forecasting, and liaising with an external accounting firm for precise expense management and reporting.
- Carry-out and improve legal document workflow by flagging liability or compliance risks, building up our knowledge base and working efficiently across teams.
As a member of the Operations Department, the Business Operations Coordinator will be responsible for:
- Accounts Payable: Administer the accounts payable by gathering the required documentation, seeking approvals and scheduling payments.
- Financial Administration: Collaborate on budgeting and forecasting activities, maintain accurate expense reporting, and facilitate communication with external accounting partners.
- Legal Workflow: Oversee document workflows, conduct preliminary reviews of various legal documents, contracts, and agreements. Contribute to the organization’s knowledge base to maintain documentation on its compliance.
- Business Administration: Support in the accurate and timely filing of compliance documents and business registrations. Manage insurance requests, handle incoming mail and organize ongoing filing requirements.
- Software Administration: Provision and deprovision users, manage data hygiene across platforms and assist in adopting or migrating to new systems.
- Equipment Procurement: Manage the procurement, preparation, and deployment of equipment. Maintain hardware inventories.
- Cross-Functional Collaboration & Special Projects: Assist and participate in initiatives aimed at improving overall operational effectiveness and addressing cross-functional challenges. Work closely with different departments to identify bottlenecks and help implement solutions that contribute to the organization's success.
In the short term (the first 3 months)...
During your initial months, you'll dive into the financial management processes and establish a solid foundation for legal document workflows. Key responsibilities in this period include:
- Assisting in processing and reconciling payables.
- Familiarizing yourself with legal document workflows and compliance requirements.
- Engaging with software and system management, understanding the tools in place.
- Taking responsibility for administrative functions like mail processing and competing customer forms.
In the long term, you will...
As you settle into your role, your responsibilities will expand, and your expertise will contribute to operational excellence. You'll focus on:
- Carry-out the day-to-day financial operations of the company.
- Manage the legal workflow and customer operations.
- Ensure timely and accurate governmental and compliance filings.
- Administer internal IT platforms and licensing.
What We’re Looking For:
The ideal candidate is someone that is values aligned:
- Starts with empathy, knowing when to praise and when to challenge.
- Ruthlessly prioritizes and says no to the “trivial many” in exchange for saying yes to the “vital few”.
- Creates momentum, not letting the small stuff hold them back and learning through action.
- Is fearlessly objective, constantly asking “Why?” and is not afraid to find answers, even if it means they were wrong.
- Exercises agency, solving problems no one asked them to solve and speaking up when something isn’t working.
Experience in/have:
- Financial and accounting competencies, such as budgeting and expense tracking.
- Understanding of legal compliance, document workflows, and contract reviews.
- Demonstrated operational efficiency expertise, administering software tools and systems.
- Effective collaboration skills for cross-functional initiatives.
- A detail-oriented approach to your work.
- Forward-looking thinking to work effectively today for the company’s future.
- Analytical and problem-solving skills for operational enhancement.
- Effective communication across written and verbal channels.
- Adaptability in dynamic work environments.
- Tech-savviness and quick software adoption.
- Strong administrative aptitude.
We’re open to US and international (contractor) hires, but you must be able to work US / ET hours with at least a 4-hour overlap between 9am-1pm EST.
Skills: Financial Administration, Bookkeeping, Legal Compliance, Contract Compliance, Operational Efficiency, Project Coordination, Collaboration, Compliance Documentation, Equipment Procurement, Strategic Thinking, Analytical Skills, Communication, Problem-Solving, Adaptability, Attention to Detail, Tech-savviness, Administrative Aptitude, Software Administration
Salary: $75,000 USD Annually
Benefits
For US Hires:
- Health insurance - 100% premium coverage for team members and 50% coverage for dependents
- Dental and Vision coverage - 100% premium coverage for team members and 50% coverage for dependents
- 3% employer-match on 401k
- $50k life insurance / AD&D
- Flexible PTO Plan
- Separate sick leave policy
- Home office reimbursements
- Meaningful DEIB (diversity, equity, inclusivity, and belonging) initiatives with optional employee panel participation
- Every other Friday off after 90 days!
For International Contractors:
- Wellness Reimbursement Policy
- Retirement Savings Reimbursement Policy
- Flexible PTO Plan
- Separate sick leave policy
- Home office Reimbursements
- Meaningful DEIB (diversity, equity, inclusivity, and belonging) initiatives with optional employee panel participation
- Every other Friday off after 90 days!
