Executive Assistant

Curriculum Associates • Full-time • North Billerica, Massachusetts, United States • $33 - $57 / hour • 1m ago

At Curriculum Associates (CA), we believe a diverse team leads to diversity in thinking, making our products better for teachers and students. If you read this job description, feel energized by what you see here, and believe you could bring passion and commitment to the role, but you aren’t sure you meet every qualification, please apply! Above all, we are looking for the right person!

The Executive Assistant will provide administrative support to the CEO, CFO and General Counsel. The ideal candidate thrives in a fast-paced, collaborative environment, has a strong attention to detail, and is motivated by identifying and solving problems.

The impact you'll have:

Manage calendars of the CEO, CFO and General Counsel
Manage travel and booking expenses for the CEO, CFO and General Counsel
Work with board members to schedule virtual and onsite board meetings
Prepare confidential board materials
Track and process POs, invoices, and contracts on time
Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings
Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation
Monitor, screen, and respond in a timely manner to all internal/external communications
Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and that events run smoothly
Prepare materials for exec team meetings and ad hoc team meetings
Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders
Provide backup support for the Sr. Administrative Assistants as requested
Special projects as needed
Perform safety coordinator duties as needed
Occasional site receptionist/office manager duties in the North Billerica office
Train, mentor and guide other administrative assistants

Who we're looking for:

Board experience – an individual experienced in working with boards of directors in effective meeting planning and material preparation
Confidential material experience – an individual adept at handling confidential information with professionalism
Planning/organizing—an individual who prioritizes and plans work activities, uses time efficiently and develops realistic action and work plans
Dependability—an individual who is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Interpersonal Skills—an individual who maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
Written Communication—an individual who edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Oral communication—an individual who communicates positively in stressful or difficult situations
Adaptability—an individual who adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Problem solving—an individual who identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Quality control—an individual who demonstrates accuracy and thoroughness and monitors own work to ensure quality
Scheduling—an individual adept at managing multiple calendars in fast-paced, ever-changing environment
Global Operations Understanding -- Experience supporting multinational companies, understanding different time zones, and cultural

Required Education and Experience:

Bachelor’s Degree or equivalent experience
15+ years experience in executive administration, with 5+ years experience in supporting CEO role
Experience with expense reimbursement and travel booking systems, Concur a plus
Experience with scheduling executive calendars using MS Outlook
Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.)

Benefits and Pay Range:

Pay Range – This role’s range is $33.29/hr - $56.85/hr. - The wage range for this role takes into account the wide range of factors that Curriculum Associates considers in making compensation decisions based on our Compensation Philosophy. Actual base pay within that range will vary based upon several factors including, but not limited to, prior experience and relevant skill sets. At Curriculum Associates, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances for each case. This role is also eligible to participate in the company bonus plan. The Company recognizes that minimum wage varies by location and will ensure all compensation decisions comply with applicable state and local laws.

Benefits – Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company’s 401k plan and receive an employer match. Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's, as well as a number of additional perks and benefits.

Travel: 10%