Description
The AR Specialist reports to the Director of Finance and will be responsible for revenue recognition and contract management supporting all revenue generating centers.
ESSENTIAL FUNCTIONS
- Invoice Generation
- Item control in the ERP
- Generate and distribute accurate invoices to clients in a timely manner, ensuring compliance with contract terms, pricing agreements, and agency policies.
- Manage and maintain recurring billing schedules, ensuring that regular payments are invoiced and collected as per the agreed terms.
- Assist with grant invoicing.
Payment Processing
- Record client payments accurately and in a timely manner, ensuring proper allocation to outstanding invoices.
- Apply receipts to open invoices in the ERP system
Collections and Credit Management
- Develop and implement effective collection strategies, including sending reminders, making follow-up calls, and escalating delinquent accounts to management or third-party agencies if necessary.
- Monitor accounts receivable balances, follow up on overdue accounts, and initiate collection efforts as necessary.
- Assess the creditworthiness of new and clients, set credit limits, and monitor ongoing credit exposure to minimize risk.
Account Reconciliation
- Verify and reconcile aged receivables according to established procedures
- Own and reconcile accounts receivable related general ledger accounts
- Properly record and recognize deferred revenue
- Reconcile credit card payments and apply revenue appropriately.
Reporting
- Generate regular accounts receivable reports and aging analyses for management review.
- Generate and analyze accounts receivable aging reports to monitor outstanding balances and track collection efforts.
Client Relations
- Maintain positive relationships with clients by providing excellent customer service and support regarding billing inquiries.
- Monitor and respond timely to accounts receivable emails.
- Address and resolve any billing discrepancies or disputes with clients in a professional manner.
- Provide W9 to active clients.
Documentation
- File, maintain, and distribute accounts receivable accounting documents, records and reports.
- Maintain files and documentation in accordance with company policy and accepted accounting practices.
Process Improvement
- Identify opportunities to improve the efficiency and accuracy of the accounts receivable process.
Compliance
- Ensure compliance with company policies, accounting principles, and legal regulations in all accounts receivable activities.
- Assist with audits on accounts receivable related requests.
OTHER FUNCTIONS
- Crosstrain in other functions of the Accounting Cycle.
- Perform other duties as assigned.
Requirements
POSITION QUALIFICATIONS:
Experience, Education and/or Licensure:
- 1+ years of accounts receivable experience
- Advanced courses in accounting
- Associates degree or comparable experience preferred
- Thorough knowledge of applicable accounts receivable/general ledger systems and procedures
Required Skills and Abilities:
- Model core values of the agency
- Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion
- Communicate effectively and timely, verbally and in writing, to a diverse audience
- Excellent time-management with ability to manage schedules and meet deadlines.
- Process-oriented
- Ability to interpret and administer policies and procedures consistently and objectively
- Plan, organize and prioritize work
- Remain flexible in order to adapt to changes in the work environment
- Problem-prevention and problem-solving skills
- Ability to manage multiple projects at a time while paying strict attention to detail and accuracy
- Work effectively, professionally and tactfully with internal agency staff and external clients
- Ability to set and meet high standards of customer service (internal and external)
- Excellent interpersonal skills to facilitate interaction with the workforce
- Ability to work independently as well as collaborate with diverse work teams
- Exhibit a professional, businesslike appearance and demeanor
- Advanced computer skills, including e-mail, word processing and spreadsheets
- Professionally represent the agency and public, private and parochial school districts in interactions with staff, customers, vendors, and community
- Facilitate an overall work environment of mutual respect and collaboration
- Possess basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Ability to be a self-starter and take initiative
- Knowledge of and ability to follow standard filing procedures
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Ability to develop relationships with individuals from diverse backgrounds
WORK ENVIRONMENT / PHYSICAL DEMANDS:
Work Environment:
- Ability to work in a professional and flexible office environment, with or without visual and audible distractions.
Physical Demands:
- While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms
- Work extended hours for periods of time during high-demand periods
- The employee may occasionally lift or move office products and supplies, up to 20 pounds.
Schedule: 261 Days (12 Months)
CESA 6 offers great benefits for full time employees such as: Health, Dental and Vision insurance; Wisconsin Retirement System (WRS); Wellness Program; Accident/Critical Illness insurance; Pet insurance; paid vacation and holidays.
View CESA 6 Values here
Contact:
Trena Larson
tlarson@cesa6.org
920-233-3160
In compliance with the Americans with Disabilities Act, CESA 6 will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and current employees to discuss potential accommodations with the employer.
CESA 6 is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. We expect every member of our team do their part to maintain an environment where everyone has the opportunity to feel included, feels respected and receives the dignity they deserve.
Decisions related to hiring, compensating, training, and evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We take responsibility for always striving to create an inclusive environment as a Gallup best places to work employer that makes every employee and candidate feel welcome.