We are seeking a highly organized, exceptionally collaborative Senior Staff Accountant who serves as an integral member of the Accounting Department. The Senior Staff Accountant will lead our organizational expense report management responsibilities in the Concur platform and act as a primary liaison between Accounting and all ZTT staff with corporate credit cards. ZTT processes approximately 150 expense reports a month in a fast-paced, dynamic, and fun work environment. Responsibilities include employee expense reports; credit card reconciliations; ensuring accurate general ledger (GL) coding (GL account, department, and project #s); monthly reconciliations of bank, investment, and related GL accounts; inventory management and tracking; monthly financial close responsibilities; annual audit and budget support; and required financial reporting as needed monthly/quarterly/annually.
ESSENTIAL RESPONSIBILITIES
Concur Expense Reports:
- Lead contact for all Concur related questions. Train all new staff on proper setup and use of Concur system.
- Review and process employee expense reports in Concur, reconcile related GL activity, and provide required reporting as needed.
- Assist in the preparation of staff expense reports and determine allowability of incurred costs.
- Verify proper documentation, accurate allocations, and coding to expense accounts and projects.
- Ensure expense and receipt compliance with ZTT travel policies and audit requirements.
- Continually follow-up with staff and supervisors on unsubmitted expense transactions and pending expense reports in review and approval queues.
- Ensure timely reimbursement of employee out-of-pocket expenses.
- Reconcile the Concur expenses A/R pass-through GL account to ensure all transactions clear timely and fully.
- Maintenance of active/inactive project codes in Concur and timely updates for closed projects.
- Prepare quarterly reporting of CEO expenses to be reviewed by the Treasurer on ZTT’s Board of Directors.
- Download corporate credit card transactions and post to the general ledger.
- Lead organizational expense management functions, ensuring adherence to ZTT policies and annual budget.
- Provide customer service focused engagement and problem-solving related to monthly expense management functions.
Financial Close:
- Reconcile daily activity and monthly bank account statements to the general ledger.
- Record and reconcile monthly investment account activity and Divvy account credit card activity.
- Review all general ledger transactions for department mapping accuracy.
- Prepare and process accruals as needed (particularly during year-end close).
Inventory:
- Manage inventory in conjunction with the fulfillment vendor (BrightKey).
- Reconcile inventory work-in-progress and record monthly cost of goods sold.
- Calculate and prepare quarterly invoices and support for inventory royalties due.
Other:
- Be the key liaison to ZTT stakeholders (staff, program leads, finance teams, etc.) for all organizational expense management reporting; conveying key data points and metrics as needed.
- Support information needs of accounting team, external auditors, and internal departments during month-end closings and interim/year-end financial audits.
- Prepare support for annual audit inquiries and testing.
- Analyze data and provide support for the annual budget process as needed.
- Apply accounting principles and practices following standardized, well-established procedures.
- Ensure that the operational and design effectiveness of internal controls is maintained.
- Ensure accounting systems and processes are continually streamlined via process improvement and automation to achieve greater efficiencies, accuracy, and timeliness of reporting.
- Crosstrain and provide backup support as needed to other finance department areas (A/P, A/R, Payroll, etc.)
- Perform other duties as assigned to ensure the efficient and effective functioning of the accounting department.
ESSENTIAL SKILLS & EXPERIENCE
- Minimum of 10 years’ experience working in nonprofit accounting with a focus on organizational expense management and monthly close responsibilities (bank/GL account reconciliations, journal entries, etc.).
- Candidate must have experience in the General Ledger and Bank Reconciliation modules of SAGE Intacct or other similar accounting software.
- Experience processing employee expense reports in Concur, Sage Intacct, or other expense report platforms.
- Ability to independently identify, research, problem-solve, and respond effectively to inquiries in both a verbal and written format.
- Candidate must possess the following qualities and skills:
- Be proficient in Microsoft Excel, Adobe Pro, PowerPoint, and Microsoft Word.
- Demonstrate a strong work ethic, “ownership” of all duties assigned, and teamwork attitude.
- Highly motivated, detail-oriented self-starter who can work diligently with minimal supervision.
- Perform all tasks efficiently, on time, and with a high degree of accuracy.
- Effectively self-review work product and troubleshoot accounting discrepancies.
- Possess the ability to maintain the utmost confidentiality of sensitive information.
- Demonstrate strong skills in organization, prioritization, and time management with a proven ability to meet deadlines.
- Ability to attend and participate in frequent virtual, video meetings.
- Candidate must be able to operate in an efficient and effective manner to address all outlined duties and responsibilities above.
- (Preferred, but not required) Prior experience in Accounts Receivable, Accounts Payable, Payroll, and/or Inventory are a plus.
ESSENTIAL QUALITIES
- Encourages and practices critical thinking
- Is self-reflective and empathic
- Recognizes the influence of workplace relationships on outcomes and results
- Maintains a respectful and accepting approach to others
- Has awareness of the influence of the larger context on individual behavior
- Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization
EDUCATION
- Candidate must have a bachelor’s degree in accounting or finance, or 10+ years of equivalent work experience performing directly related accounting work.
- CPA license is a plus.
COMPENSATION & BENEFITS
This position's salary is estimated to be mid $70,000s to mid $90,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more.
PHYSICAL REQUIREMENTS
While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds.
