Associate Grants Manager

Khan Academy • Full-time • Remote (Remote from California, United States or Hybrid in Mountain View, California, United States) • $77,600 - $97,000 / year • 2w ago

Fast Facts

Khan Academy is seeking an organized Associate Grants Manager to enhance their grant funding management, ensuring effective communication with donors and alignment with strategic educational goals.

Responsibilities: Responsibilities include tracking grant pipelines, collaborating with internal teams for reporting, managing donor communications, and enhancing grant processes with a focus on efficiency and accuracy.

Skills: Key skills include strong organizational abilities, analytical thinking, business writing, and project management, particularly in grant processes and donor communications.

Qualifications: Ideal candidates should demonstrate cross-cultural competency and a passion for education, along with experience managing complex grants.

Location: Mountain View, CA / Remote friendly (US + Canada Only)

Compensation: $77600 - $97000 / Annually

ABOUT KHAN ACADEMY

Khan Academy is a nonprofit with the mission to deliver a free, world-class education to anyone, anywhere. Our proven learning platform offers free, high-quality supplemental learning content and practice that cover Pre-K - 12th grade and early college core academic subjects, focusing on math and science. We have over 181 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under-resourced communities.

OUR COMMUNITY

Our students, teachers, and parents come from all walks of life, and so do we. Our team includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from diverse backgrounds and experiences because it makes our company stronger. We value diversity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional.

THE ROLE

Khan Academy is seeking a highly organized Associate Grants Manager to ensure we effectively manage our grant funding, enabling Khan Academy to achieve its mission of enabling a free, world-class education for anyone, anywhere. This role is critical in tracking and coordinating grant commitments, optimizing our grant management processes and crafting compelling donor communications so that our funders clearly understand the impact of their support.

This role reports to the Director of Institutional and Community Giving and is part of a philanthropy team that raises 60+ million dollars annually from individuals, foundations, and corporations. This role is ideal for someone who thrives in a nimble, collaborative environment and is passionate about joining a high-performing team that drives Khan Academy’s fundraising efforts.

This role requires strong collaboration across development, finance, analytics, and program teams to manage the grant pipeline, track deadlines, evaluate progress, analyze key data insights, and ensure grant-funded initiatives align with Khan Academy’s strategic goals. A successful candidate will be both detail-oriented and flexible, with experience managing multiple, complex grants and a passion for education. The ideal candidate demonstrates a strong mix of the following skills

Strong organization skills
Strong relationship manager
Analytical thinking
Business writing, e.g. process documentation and optimization
Project management, e.g. cross-functional collaboration to track timelines, deliverables and status
Writing for donor audiences, e.g. grant writing and reporting

The Associate Grants Manager will utilize the above skills to execute the following key responsibilities of the role:

Key Responsibilities

Grant Pipeline & Fundraising Management

Track deadlines and develop efficient processes to enable smooth coordination with other functions to ensure accurate, timely submission of proposals, renewals, and reports
Actively maintain an updated list of required grant reporting requirements. Develop checklists and processes as-needed to operationalize grant reporting requirements
Collaborate with program staff to project-manage fulfillment of grant requirements, including running internal grant check-ins cadences, working with finance to understand and track budget and spend, conducting initial data analysis to develop key insights and working with analytics to ensure accurate reporting of inspiring results
Utilize existing operational systems to maintain accurate, robust records and documentation in Salesforce
Document and improve internal grant processes to maximize effective cross-team collaboration, efficiency, and accuracy
Develop and maintain strong, collaborative relationships with key internal stakeholders to gain deep insights into Khan Academy’s work and data so that you can effectively translate that information to donors
Undertake prospect research to identify potential donors and build donor pipeline
Support the Chief of External Relations, CEO and other relationship managers to interact with donors to strengthen the donor partnership and relationship
Work with the Director of Institutional Giving, develop and implement plans tracking key activities and outcomes to help ensure donors and prospects are the donor phases of identification, qualification and cultivation and solicitation
Work with the Director of Institutional Giving to create and implement plans for keeping prospects not moving to cultivation and solicitation warm and engaged with Khan Academy

Grant Proposals, Reports and Other Donor Communications

Work with other members of the institutional giving team to develop and submit compelling grant proposals including writing original proposals and reports, drawing from existing materials, and using generative AI to help refine and customize answers while ensuring alignment between funding requests and organizational needs
Prepare high-quality grant reports by collecting information from programs, analyzing program data, and collaborating with analytics and finance to clearly communicate program outcomes and donor impact
Help maintain a content library of responses to common questions, data points, and narratives to streamline proposal development and reporting

Understand Khan Academy & Education Industry

Keep abreast of significant shifts in the education philanthropic sector as part of the role in effectively positioning Khan Academy and communicating our impact
Ensure strong alignment between donors and prospects and our work by understanding Khan Academy’s organizational strategic goals, annual plans, platform and key data metrics

WHAT YOU BRING

Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere."
Proven cross-cultural competency skills demonstrating self-awareness, awareness of other, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization.

PERKS AND BENEFITS

We may be a non-profit, but we reward our talented team extremely well! We offer:

Competitive salaries
Ample paid time off as needed – Your well-being is a priority.
Remote-first culture - that caters to your time zone, with open flexibility as needed, at times
Generous parental leave
An exceptional team that trusts you and gives you the freedom to do your best
The chance to put your talents towards a deeply meaningful mission and the opportunity to work on high-impact products that are already defining the future of education
Opportunities to connect through affinity, ally, and social groups
And we offer all those other typical benefits as well: 401(k) + 4% matching & comprehensive insurance, including medical, dental, vision, and life

At Khan Academy we are committed to fair and equitable compensation practices, the well-being of our employees, and our Khan community. This belief is why we have built out a robust Total Rewards package that includes competitive base salaries, and extensive benefits and perks to support physical, mental, and financial well-being.

The target salary range for this position is $77,600- 97,000 USD / $104,862 - $131,077 CAD. The pay range for this position is a general guideline only. The salary offered will depend on internal pay equity and the candidate’s relevant skills, experience, qualifications, and job market data. Exceptional performers in this role who make an outsized contribution can make well in excess of this range. Additional incentives are provided as part of the complete total rewards package in addition to comprehensive medical and other benefits.

MORE ABOUT US

OUR COMPANY VALUES

Live & breathe learners

We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators.

Take a stand

As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.

Embrace diverse perspectives

We are a diverse community. We seek out and embrace a diversity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team.

Work responsibly and sustainably

We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.

Bring out the joy

We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors.

Cultivate learning mindset

We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking future bold action and achieving our goals.

Deliver wow

We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things — each of which aligns to our ambitious vision — so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value diversity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply.

As part of this commitment, Khan Academy will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact careers@khanacademy.org

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