Executive Assistant

Lucid Software • Full-time • Hybrid in Salt Lake City, Utah, United States • 1m ago

Fast Facts

Lucid Software is seeking an Executive Assistant to provide broad administrative support to the Chief Financial Officer and Sr. Vice President of Finance, fostering exceptional business results in a hybrid work environment.

Responsibilities: Key responsibilities include managing executives' calendars, coordinating travel, overseeing expense reports, leading projects, and ensuring effective communication within the department.

Skills: Candidates should possess excellent communication skills, project management experience, familiarity with data analysis, and proficiency in Excel, along with a strong attention to detail and multitasking abilities.

Qualifications: Preferred candidates will have 4+ years of executive support experience, strong familiarity with G-Suite, and experience in a high-growth or tech environment.

Location: The job is located in Salt Lake City, UT, with hybrid work options available.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $70,000 - $90,000.

Lucid Software is the leader in visual collaboration and work acceleration, helping teams see and build the future by turning ideas into reality. Our products, business, and workplace culture have received numerous awards, such as being named to the Forbes Cloud 100 and a Fortune Best Workplace in Technology. Lucid is a hybrid workplace, allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team. At Lucid, we hold true to our core values of teamwork over ego, innovation in everything we do, individual empowerment, initiative, and ownership, and passion and excellence in every area. We value diverse perspectives and are dedicated to creating an environment that is respectful and inclusive for everyone.

We truly believe our people are our greatest asset. As an Executive Assistant, you will have broad administrative responsibility to support the Chief Financial Officer & Sr. Vice President of Finance, while enabling exceptional business results.

Who you are:

A trusted advisor that maintains a high level of confidentiality and discretion
A positive person with a “can-do” attitude and willingness to do whatever it takes to get great results
An adept communicator who responds promptly and provides answers or analysis at a level deeper than the original request
An outstanding liaison who handles personal contacts with finesse and diplomacy
A multitasker who successfully manages, prioritizes, and executes against tight deadlines
A positive influence on those around you with a passion for creating an inclusive work environment

Responsibilities:

Ability to identify operational problems or process needs, and execute to make the supported department operate more effectively
Ability to assess the needs of your executives and delegate to the correct leaders to ensure tasks are completed
Plan, organize, and maintain multiple calendars
Lead out high level projects and events from start to finish
Set agendas, prepare presentations, take minutes, and note action items
Email management, with ability to prioritize time sensitive matters
Coordinate travel and manage travel budget for departments
Maintain and reconcile expense reports, purchase requisitions, and contracts
Organize meetings, events, off-sites, and luncheons
Keep recurring operations running smoothly

Requirements:

4+ years of executive support
Previous experience working closely with C-level executives
Strong cross-functional project management experience
Experience managing data and compiling analysis for executive-level leadership
Excellent use of grammar and punctuation
Experience developing and fine-tuning processes
Intermediate to advanced Excel skills
While we operate in a hybrid work environment, this role is expected to have a strong in-office presence to support their executives, who are regularly in office

Preferred Qualifications:

Knowledge of G-Suite preferred; understanding of Navan, Coupa, and Expensify is a bonus
Experience working in high-tech or a high-growth environment preferred

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