Office Manager - US Reston Office

Ellucian • Full-time • Hybrid in Reston, Virginia, United States • $55,000 - $75,000 / year • 4d ago

Fast Facts

Ellucian is seeking an Office Manager for their Reston headquarters to manage daily operations and facilities management, ensuring a smooth workplace environment.

Responsibilities: The Office Manager will oversee office operations, manage vendor relationships, handle facility requests, maintain budgets, and support various administrative tasks.

Skills: Required skills include 3-5 years of office administration experience, proficiency in Microsoft Office, and strong communication and problem-solving abilities.

Qualifications: Preferred qualifications include experience in a corporate or facilities environment.

Location: Reston, Virginia, United States

Compensation: $55000 - $75000 / Annually

Fast Facts

Ellucian is seeking an Office Manager for their Reston headquarters to oversee daily operations and facilities management, ensuring a safe and organized workplace.

Responsibilities: Manage office operations, vendor relationships, and facilities requests; oversee budgets and office supplies; support administrative tasks for business units.

Skills: 3–5 years of office administration experience; proficiency in Microsoft Office; strong communication and problem-solving abilities.

Qualifications: Experience in a corporate or facilities environment preferred.

Location: Reston, Virginia, United States

Compensation: Not provided by employer. Typical compensation ranges for this position are between $55,000 - $75,000.

About Ellucian

Ellucian is a global market leader in education technology. We power innovation for higher education, partnering with more than 2,800 customers across 50 countries and serving over 20 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff.

Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, from student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement.

Ellucian's innovative solutions, vast ecosystem of partners, and user community of more than 45,000 provide best practices leading to greater institutional success and achieving better student outcomes.

About the Opportunity

As the Senior Office Administrator, you will serve as the backbone of our headquarters operations, overseeing daily office functions, facilities, and vendor relationships to ensure a safe, organized, and productive workplace. This on-site role is ideal for someone who enjoys variety, thrives on problem-solving, and takes pride in keeping a fast-paced office running seamlessly.

You’ll be part of a professional, supportive environment where your contributions make a real impact. In this role, you will play a key part in maintaining an efficient, safe, and well-organized corporate headquarters, while taking initiative to streamline processes and grow your career in office and facilities management.

Where you will make an impact

Serve as the go-to person for all things office-related, maintaining a professional and welcoming environment.
Manage vendor relationships, service providers, and property management to ensure seamless office operations.
Oversee facility requests and issues, assign tasks and ensuring prompt resolution.
Process purchase requisitions, invoices, and maintain accurate records for office and facility activities.
Keep office equipment and supplies running smoothly, anticipating needs before they arise.
Administer the security access system, including employee ID badges and temporary access.
Monitor office and facilities budgets, ensuring spending is effective and controlled.
Coordinate office moves, additions, and changes while updating floor plans and tracking space usage.
Oversee day porter and janitorial staff, ensuring a clean, safe, and well-maintained workplace.
Act as a trusted resource for employees, providing guidance and solutions as needed.
Provides administrative assistance to cross-functional business units on an as-needed basis

What you will bring

3–5 years of experience in office administration, preferably in a corporate or facilities environment.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Skilled at prioritizing tasks, managing time, and problem-solving with attention to detail.
An excellent communicator, comfortable engaging with colleagues at all levels, including globally.
Proactive, resourceful, and able to work independently while fostering a collaborative culture.
Flexible and willing to work occasional non-standard hours to support business needs.

What makes #Ellucianlife

Comprehensive health coverage: medical, dental, and vision
Flexible time off
Thrive Flex Lifestyle Account (LSA) that allows you to contribute towards your health, financial or learning interests
401k w/ match & BrightPlan - to help you save for the future
Parental Leave
5 charitable days to support the community that supports us
Telemedicine
Wellness
Headspace Care (mental health)
Wellbeats (virtual fitness classes)
RethinkCare & Wellthy– caregiver support
Diversity and inclusion programs which provide access to internal employee resource groups
Employee referral bonuses to encourage the addition of great new people to the team
We Foster a learning culture with:
Education Assistance Program
Professional development opportunities