Fast Facts
The Senior Staff Accountant will manage payroll, accounts payable, and general ledger functions while supporting the Director of Finance and Accounting in a remote capacity.
Responsibilities: Key responsibilities include leading payroll processing, managing accounts payable, preparing financial statements, and ensuring compliance with tax regulations.
Skills: Candidates should have at least 5 years of payroll processing experience and proficiency with accounting software like Sage Intacct, along with strong organizational and communication skills.
Qualifications: A Bachelor’s Degree in Accounting or a related field is required; experience in nonprofit accounting is preferred.
Location: The position is 100% remote within the USA, with no travel requirements.
Compensation: $70000 - $90000 / Annually
The Senior Staff Accountant will directly support the Director of Finance and Accounting in a wide range of financial duties including payroll processing, accounts payable, general ledger reconciliations, and month-end close out procedures.
ESSENTIAL RESPONSIBILITIES
- Lead and manage all aspects of bi-weekly payroll and benefits administration for multi-state company.
- Oversee the timesheet process for timely and accurate completion. Train new employees on payroll system.
- Prepare payroll journal entries and reconcile payroll-related accounts.
- Prepare 403B retirement contribution calculations and upload to broker.
- Serve as the finance lead for the 403(b) retirement plan audits. Prepare all required support.
- Ensure all payroll tax returns are timely filed and resolve federal, state, and local tax compliance issues.
- Manage our workers compensation insurance plans and annual audits.
- Prepare allocation journal entries for ZTT cell phones and internet stipends
- Perform all accounts payable functions. Review check requests and invoices. Ensure reasonableness and allowability of incurred costs, proper documentation, and accurate coding.
- Follow-up on outstanding purchase requests and vendor invoices regularly.
- Review and process credit memos and voided checks.
- Follow up on outstanding checks
- Prepare month-end accrual and prepaid reconciliations
- Manage and process corporate credit cards and upload into our accounting system.
- Review and process employee expense reports, reimbursements, and cash advance requests.
- Follow-up on unsubmitted expense reports with staff and supervisors regularly.
- Lead in the preparation of internal transfers (IT, Office Services, Executive Director, professional development, etc.) for allowability of incurred costs, proper documentation and accurate allocations and coding.
- Prepare IRS Forms 1099, verifying the accuracy of the information, printing and submitting the forms.
- Respond to vendor and staff inquiries.
- Support the accounting team in month-end closings and financial audits.
- Apply accounting principles and practices following standardized, well-established procedures.
- Ensure that the operational and design effectiveness of internal controls is maintained.
- Ensure accounting systems and processes are continually streamlined via process improvement and automation to achieve greater efficiencies, accuracy, and timeliness of reporting.
- Performs other duties as assigned to ensure the efficient and effective functioning of the department.
ESSENTIAL SKILLS & EXPERIENCE
- Minimum of 5 years’ experience with all aspects of payroll processing for 100+ employees
- Minimum of 2 years’ experience working in a nonprofit accounting department performing accounts payables functions, G/L entries, reconciliations, and month close responsibilities
- Minimum of 1 years’ experience using Sage Intacct
- Experience processing expenses in Concur a plus, but not required
- Expert knowledge of Strong competency in other Microsoft applications, including Word and Outlook
- Strong work ethic and detail-oriented; performs all tasks accurately, efficiently, and on time
- Highly motivated, self-starter who can work diligently with minimal supervision
- Effectively self-reviews work product and troubleshoots accounting discrepancies
- Strong skills in organization, prioritization, and time management
- Strong communication skills, both written and verbal
- Can maintain utmost confidentiality of sensitive information
EDUCATION
Bachelor’s Degree in Accounting or related field required
COMPENSATION & BENEFITS
This position's salary is estimated to be mid $70,000s to mid $90,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more.
PHYSICAL REQUIREMENTS
While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds.
