Executive Assistant

The College Board • Full-time • Hybrid in New York, New York, United States • $60,000 - $80,000 / year • 2h ago

Fast Facts

Join College Board as an Executive Assistant in the Risk Management division, where you'll support senior leaders while managing complex schedules, expenses, and special projects.

Responsibilities: Provide administrative support to senior leadership, coordinate division-wide meetings and travel arrangements, manage legal invoices, and handle divisional operations to ensure efficient workflows.

Skills: Strong organization and prioritization skills, excellent communication abilities, adept problem-solving, and proficiency in technical tools like PowerPoint, Word, Excel, and Zoom.

Qualifications: Associate’s or Bachelor’s degree preferred with at least 2 years of executive-level support experience; familiarity with AI tools is a plus.

Location: This is a hybrid role requiring on-site presence at the College Board New York Office every Tuesday and Wednesday.

Compensation: $60000 - $80000 / Annually

Executive Assistant

College Board – Risk Management

Location:This is a hybrid role and requires the candidate to be on-site atCollege Board’s New York Office every Tuesday and Wednesday.

Role Type: This is a full-time position.

About the Team

The Risk Management division works to guide and support College Board and manage risk in a way that protects the organization while allowing it to pursue its mission and strategic objectives. The division includes the legal, compliance, security, accommodations, and accessibility-related functions at College Board. Common to all these groups is a strong desire to support those who use College Board services, including students, families, educators, and our colleagues, and to provide counsel and guidance that is wise, balanced, and solution-oriented.

About the Opportunity

The Executive Assistant is a critical function that supports several seniorleaders withinCollege Board. You’rea go-getter, described by others as an unstoppable force, who stays calm, organized, and coordinated under pressure. You’re ready to take on a role that allows you to learn and grow, and you’re willing to meticulously execute your primary responsibilities, from small tasks performed flawlessly to larger projects managed skillfully, while inquiring about ways to take on new tasks that provide added value to the division as well as the organization. At the core of this role, you serve as an Executive Assistant who maximizes leader impact by scheduling meetings, managing expenses, and booking travel. You’ll work with executives and chiefs of staff to support our most critical work. We’re looking for a superstar who is seeking the opportunity to experience and be a part of diverse and interesting work at the most senior levels of the organization.

In this role, you will:

Provide administrative support to Risk Management Division Leadership (50%)

Manage complex calendars for the Chief Legal and Risk Officer and the General Counsel, ensuring efficient time management.
Coordinate division-wide meetings, team retreats, and events, including engagements with internal and external stakeholders.
Schedule and manage convenings with external General Counsels.
Coordinate travel arrangements for the Chief Legal and Risk Officer, and General Counsel.
Handle expenses for the Chief Legal and Risk Officer, and General Counsel, including reconciliation and budget tracking.
Manage the receipt, review, processing, reconciliation, and tracking of legal invoices, ensuring accuracy, compliance with billing guidelines, and timely coordination with Finance and outside counsel.
Ensure seamless execution of in-person, hybrid, and remote meetings and events; prepare PowerPoint presentations, agendas, and briefing materials as needed.
Support staff engagement initiatives anddivisionculture efforts.
Maintain and update key divisional records, including organizational charts, distribution lists, and other administrative documentation.

Lead special projects and strategic initiatives that result in division-wide impact for Risk Management (30%)

Support the Chief Legal and Risk Officer, General Counsel, and department leadership with division-wide initiatives, special projects, and administrative tasks as needed.
Coordinate preparation of materials for the Chief Legal and Risk Officer and department leaders’ meetings with the College Board President or CEO, Executive Leadership Team, and the Board of Trustees and its committees.
Identifyand proactively execute process improvements and special projects for the division and its various departments.
Conduct research, coordinate stakeholders, track deliverables, and monitor progress on assigned initiatives.

Manage Divisional Operations (20%)

Establish andmaintainefficient administrative systems and workflows to support the Risk Management division.
Track key deliverables, deadlines, and action items across division leadership and ensure timely follow-up.
Support onboarding of new team members (technology access, documentation, and scheduling).
Establish structures for divisional communication, knowledge sharing, and engagement activities, including skip-level meetings, interactive office hours, divisional gatherings, and individual syncs at a regular cadence.
Ensure the smooth, successful, and timely completion of all divisional operations, including budget setting, engagement, compliance training, performance management, and goal setting.

About You

Associate’s or Bachelor’s degree preferred.
At least 2 years’ experience in providing executive-level support.
Strong organization and prioritization skills and the proven ability to move forward multiple projects in concert, both independently and as a member of a team.
Adept problem-solving skills, including using data to inform decisions and actions.
Excellent verbal and written communication skills, including facilitating meetings and presenting remotely.
A strong service orientation, a desire to enhance the work of those you support, and a mindset that considers theirsuccess your success.
Proven ability to build relationships.
Excellent technical skills includingfacilitywith PowerPoint, Word, and Excel; proficiency with Slack, Zoom, andAI a plus.
Desire to learn, explore, andbe challenged.
Interest in working for a mission-oriented, not-for-profit organization dedicated to improving education.
Ability to travel on behalf of College Board business 1-3 times per year.

All roles at College Board require:

A passion for expanding educational and career opportunities and mission-driven work.
Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and comfort with learning and applying new digital tools independently and proactively.
Clear and concise communication skills, written and verbal.
A learner's mindset, commitment to growth, and openness to feedback.
A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking.
A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success.
Authorization to work in the United States.

About Our Process

Application review will begin immediately and will continue until the position is filled. This role is expected to accept applications for a minimum of 5 business days.
While thehiring process may vary, it generally includes: resume and application submission, recruiter phone/video screen, hiring manager interview, performance exercise, a panel interview, a conversation with leadership and reference checks.

What We Offer

At College Board, we offer more than a paycheck- we provide a meaningful career, a supportive team, and a comprehensive package designed to help you thrive. We’re a self-sustaining nonprofit that believes in fair and competitive compensation grounded in your qualifications, experience, impact, and the market.

A Thoughtful Approach to Compensation

The hiring range for this role is $60,000–$80,000.
Your exact salary will depend on your location, experience, and how your background compares to others in similar roles at the College Board.
We aim to make our best offer upfront, rooted in fairness, transparency, and market data.
We adjust salaries by location to ensure fairness, no matter where you live.

You’ll have open, transparent conversations about compensation, benefits, and what it’s like to work at College Board throughout your hiring process. Check out ourcareers page for more.

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