Accounts Payable Specialist

🇺🇸In-Person$38K–$48K/yri2h ago

K-12 Finance Accounts Payable Process Improvement Vendor Management Month End Close

Role Snapshot

As an Accounts Payable Specialist at Learning Resources, you will ensure accurate and timely processing of supplier invoices, expenses, and vendor payments across the business while maintaining strong financial controls and supporting month-end activities.

Key Responsibilities: Process supplier invoices with 98%+ accuracy, execute bi-monthly payment runs across multiple currencies, manage employee expenses and corporate credit card submissions, and maintain positive supplier relationships through timely payment execution.

Skills & Tools: Proficiency in Microsoft Excel and Outlook, strong analytical and methodical approach to problem-solving, excellent communication and relationship-building abilities, and proactive self-motivation with commitment to continuous process improvement.

Qualifications: AAT qualification or equivalent experience preferred; previous experience in an Accounts Payable role is essential. Experience with Microsoft Dynamics D365 or similar ERP systems and working in growing SME environments is desirable.

Location: In-Person

Compensation: $38K–$48K/yr (estimated)

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Job Description

Welcome to Learning Resources, where learning is where we play. Learning Resources Ltd., founded in Kings Lynn in 1994 to support the European, Middle Eastern, African, and Indian markets, is part of Learning Resources® Inc., a US‑based, family-owned company that has been helping parents and teachers inspire generations of amazing kids since 1984.

From ABCs and 123s to fine motor development and STEM exploration, our educational toys give children the building blocks they need to thrive and to develop a lifelong love of learning.

We’re committed to the personal and professional growth of our employees, fostering a diverse and creative culture supported by a competitive benefits package. We’re proud to be accredited as a Great Place to Work.

Come and join our award‑winning team today!

Position Summary

From ABCs and 123s to fine motor development and STEM exploration, our educational toys give children the building blocks they need to thrive and to develop a lifelong love of learning.

Come and join our award‑winning team today!

Position Summary

As the Accounts Payable Specialist, you will play a key role in ensuring the accurate and timely processing of supplier invoices, expenses, and vendor payments across the business. Reporting to the Finance Manager, you will maintain strong financial controls, support month-end activities, and contribute to continuous process improvements within the finance function. Success in this role means delivering a high level of accuracy, fostering positive supplier relationships, and ensuring accounts payable processes support the wider business objectives.

Key Performance Objectives

Deliver Accurate and Timely Invoice Processing

Process supplier invoices accurately and efficiently, ensuring purchase orders, goods receipts, and invoices are correctly matched and authorised with a 98% accuracy rate or greater.
Ensure all invoices are posted within agreed processing timelines and allocated to the correct nominal and cost centre codes.

Execute Vendor Payments Effectively

Prepare Bi-monthly payment runs across multiple currencies in accordance with company controls with a 100% compliance to payment approval procedures.

Maintain strong supplier relationships through timely and accurate payment execution.

Manage Employee Expenses and Corporate Credit Cards

Process employee expense claims and corporate credit card submissions promptly and accurately.
Ensure all claims comply with company policies and approval requirements.
Support employees by resolving expense-related queries in a professional and timely manner.

Amazon Reconciliations

Ensure the Amazon receivables accounts are up to date by reconciling remittances for payments made by Amazon, processing deductions and raising queries where necessary.

Support Financial Controls and Month-End Activities

Assist with month-end processes, including bank reconciliations and ledger reconciliations.
Ensure accounts payable records are audit-ready and fully supported by appropriate documentation.

Drive Continuous Process Improvement

Identify opportunities to improve efficiency, controls, and reporting within the accounts payable function.
Support finance system enhancements and process automation initiatives using emerging technologies (AI and others).
Contribute ideas that improve team productivity, accuracy, and service levels.

Skills & Competencies

Highly organised with exceptional attention to detail, consistently delivering accurate work and building trust through reliability and accountability.
Strong planning, prioritisation and time management skills, with the ability to manage multiple deadlines and perform effectively in a fast-paced environment.
Proficient in Microsoft Excel and Outlook, using systems and data confidently to support effective decision-making and operational efficiency.
Strong communication and relationship-building skills, fostering collaboration, teamwork and positive stakeholder relationships across the business.
Proactive and self-motivated, demonstrating drive, initiative and a commitment to continuous improvement in processes and ways of working.
Analytical and methodical in approach, with the ability to investigate issues, identify root causes and make sound decisions to achieve effective resolutions.

Experience & Qualifications