Specialist Assistant, Program (Executive Assistant)

StriveTogether • Full-time • Remote (Remote, or Hybrid in Cincinnati, Ohio, United States) • $62,000 - $92,000 / year • 1w ago

About StriveTogether

StriveTogether is a national movement with a clear purpose: helping every child succeed in school and in life from cradle to career, regardless of race, ethnicity, zip code or circumstance. Our Cradle to Career Network is made up of 70 communities across the country, together reaching 14 million youth. StriveTogether provides coaching, resources and rigorous approaches to transform the systems of opportunity in these communities. Our current strategic plan has a bold vision: to put 4 million more young people on a path to economic mobility by 2030.

The StriveTogether team is passionate, talented and dedicated to achieving our mission. We seek and value all kinds of diversity and work hard to eliminate inequities in ourselves, our organization and our communities. We support each other to try new things, have tough conversations and push for change. As we work, we share learning and progress, use data to make decisions and celebrate our wins.

About you

You are a champion of equity in opportunity and are committed to ensuring all children succeed, regardless of race, ethnicity, zip code or circumstance. As Special Assistant, you’ll play an important role providing support and coordination for the Chief Program Officer and their team. You are highly organized and enjoy owning and orchestrating administrative details. You are highly comfortable communicating with executives and senior leadership. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgment. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time.

About the position

Reporting to the Chief Program Officer, this role will work closely with the CPO and the vice presidents in their department. The special assistant provides a range of comprehensive, confidential, and highly responsible administrative services in support of the programs team. As a key member of the StriveTogether team, the Special Assistant is a self-motivated individual with a high level of attention to detail, and an ability to prioritize, multi-task and strengthen internal and external relationships. Commitment to the organization’s mission is critical for success. StriveTogether is dedicated to eliminating racial inequities. Successful candidates will have the ability to develop and maintain working relationships with diverse co-workers, Network members and guests.

Responsibilities and duties

Executive support

Provide sophisticated calendar management for the CPO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Complete a broad variety of administrative tasks that facilitate the CPO’s ability to effectively lead the team, including assisting with and project management of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Work closely with the CPO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CPO updated.
Meet and coordinate with the administrative team on a regular basis to maintain alignment.

Team Support

Provide administrative assistance to the vice presidents on the Program team. Calendar and scheduling assistance, making travel arrangements; and completing expense and mileage reports.

Qualifications and skills

2-4 years of progressive office experience as a senior-level administrative professional
Demonstrated ability to write and prepare documents, reports, presentations and correspondence, in a concise, logical and grammatically appropriate format
Experience with managing multiple high-volume calendars
Strong Microsoft Outlook, Word, Excel and PowerPoint skills (as well as their Google equivalents) and a working familiarity with other tools as needed (e.g. Canva)
Results-oriented; demonstrated experience in the successful execution of projects
Demonstrated ability to handle sensitive information with discretion and tact
Poised oral and written communicator
Outstanding interpersonal skills with a demonstrated ability to build and maintain relationships
Possess high-level of professionalism when faced with stressful situations
Ability to work independently with limited guidance and exercise independent judgment
Flexibility in job schedule to meet the demands of the office setting
Experience with communicating and managing upward

Position details

This is an exempt position with a salary range of $62,000 - $92,000 (min-max). StriveTogether offers competitive salary and benefits, commensurate with experience and skills. This position will be a remote or hybrid role.

Benefits, perks and flexibility

Time Away

Sick, vacation, personal, floating holiday/wellness day, bereavement, jury duty
11 paid company holidays and a paid winter break the last week of December
Paid parental leave
Paid sabbatical after seven years of employment
Paid time off to vote
Caregiver time off

Benefits

Medical and dental plans
100% paid vision, short-term and long-term disability and basic life insurance.
$2,500 annual HSA contribution for users of high-deductible health care plans
Cellphone and internet stipend
Competitive retirement plan with automatic employer contribution and match
Professional development
Employee Assistance Program

Perks

Remote work opportunities available
Birthday gift card
DeskPass access (community desk and meeting room options for remote team members)
Company credit card for internal expenses
Home office stipend (up to $250 per year).

Perks at our Cincinnati headquarters

Employer paid parking
Hybrid work model with two work-from-home days each week
Rooftop deck
Snacks and beverages
Dog-friendly office

StriveTogether provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, physical or mental disability status, genetics, protected veteran status, sexual orientation, domestic partnership status, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.

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