Fast Facts

WGU seeks a Supervisor for Account Operations to oversee student refunding, ensuring compliance with regulations. This full-time role involves managing a team, conducting audits, and developing policies while fostering operational efficiency in a remote setting.

Responsibilities: Key responsibilities include supervising student refund operations, ensuring compliance with financial regulations, managing audits, preparing reports, and developing policies.

Skills: Required skills include advanced Excel proficiency, strong analytical abilities, exceptional communication skills, and knowledge of financial aid regulations.

Qualifications: Bachelor's degree and a minimum of 5 years' experience in finance or student accounts; a Master's degree and experience with student information systems preferred.

Location: Remote position located in the Home Office, United States of America.

Compensation: $67900 - $112100 / Annually

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Management_Executive 604Pay Range: $67,900.00 - $112,100.00

Job Description

The Supervisor is responsible for the university-wide student refunding process and ensures compliance with federal, state, military, and institutional regulations. The Supervisor will have strong account analysis experience and a thorough understanding of Title IV federal financial aid awarding/refunding and Military and Veteran tuition benefit refund regulations. They will work closely with leadership in order to forecast the needs and workflows of the team. This role supervises a team responsible for student refunding, compliance monitoring, reporting, and audit preparations. This position plays a key role in risk mitigation, policy development, and regulatory changes while supporting operational efficiency and service level commitments across the university.

Primary Responsibilities

Oversees the day-to-day operations of the Account Operations and student account compliance functions.
Ensures compliance with federal, state, and institutional policies, including Title IV, Department of Defense, and Military and Veteran tuition benefit regulations.
Manages and prepares for annual federal, state, and internal audits; serves as the departmental point person
Maintains oversight of the university-wide student refunding process, ensuring timely, accurate, and compliant federal drawdowns, disbursements and reconciliations.
Prepares annual and ad hoc reports for leadership and regulatory agencies; compiles and maintains data for reports and surveys.
Develops, implements, and maintains policies, procedures, and internal controls related to student accounts and compliance.
Stays current on regulatory changes and communicates risks or compliance concerns to leadership.
Leads internal audits and quality control reviews; develops and executes an annual monitoring plan for key operational functions.
Partners cross-functionally with internal stakeholders on process improvements, system updates, and program launches.
Ensures Knowledge Base articles, written communications, websites, and student-facing resources are current, accurate, and accessible.
Manages team performance, key performance indicators, and service level agreements.
Resolves escalated student account or process issues in a timely manner.
Performs other job-related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

Knowledge, Skills, and Abilities

Advanced Excel skills and experience with reporting and data analysis.
Exceptional written and verbal communication skills.
Strong analytical, research, problem-solving, and critical thinking skills.
Knowledge of Title IV Federal Financial Aid, cash management, refunding, and compliance regulations.
Strong organizational and planning skills with the ability to manage multiple competing priorities and deadlines. Ability to lead, train, and develop a team effectively.
Sensitivity to confidential and risk management best practices.

Education

Bachelor’s Degree

Experience

Minimum 5 years of experience in a student accounts, finance, or accounting role, preferably within a higher education setting.
Significant experience with Excel, reporting, reconciliation, and analysis
Understanding of financial aid compliance

Preferred Qualifications

Master’s Degree
Working knowledge connected to oversight of Bursar/Student Account office
Experience with student information systems (e.g., Banner) and federal financial aid experience is highly preferred

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.

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