Fast Facts

Join SEMI as an Executive Assistant supporting the CEO, where you'll manage complex scheduling, communications, and office logistics within a fast-paced and innovative industry environment.

Responsibilities: Manage the CEO's calendar, draft communications, coordinate meetings and events, support special projects, and optimize workflows using technology.

Skills: Calendar management, communication, project & event management, technology proficiency with productivity tools, exceptional judgment, and discretion.

Qualifications: 5-7 years of experience supporting C-suite executives in a fast-paced environment, exceptional communication skills, tech-savviness, and strong organizational abilities.

Location: Milpitas, CA, US

Compensation: $125000 - $135000 / Annually

Description

Why join Semi?

Semi is a global industry association connecting 1.5 million professionals and 4,000 member companies across the semiconductor and electronics design and supply manufacturing supply chain. We accelerate member-driven solutions to industry challenges through key programs including Advocacy, Workforce Development and Sustainability.

Our SEMICON® expositions and events, technology communities, standards and market intelligence help advance growth and innovations in design, devices, equipment, materials, services and software, enabling smarter, faster, more secure electronics.

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to our CEO, on-site at HQ in Milpitas, CA to support our leadership and keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a mature organization that is mission based, fast-paced, includes global reach and includes a multitude of possibilities for learning about the most exciting and innovative industry in today’s marketplace.

Your Key Responsibilities:

Calendar & Schedule Management: Oversee and manage an ever-changing, complex calendar with precision and discretion, ensuring optimal alignment of priorities across internal and external engagements. Handle regular activities without prompting and advise in advance of any issues or delays. Work cooperatively with cross-functional team members on critical goals. Lead and coordinate ad hoc projects as requested
Prioritization & Workflow Management: Navigate competing demands with efficiency and clarity; proactively assess what requires immediate attention and escalate issues using sound judgment. Manage expense reporting and reimbursements for the CEO.
Communication: Draft, proof, and manage written communications on behalf of the CEO with professionalism and speed. Maintain a high standard of clarity, accuracy, and tone under pressure. Prepare meeting agendas, take notes, and track action items for follow-up. Act as a gatekeeper for communications, prioritizing requests and ensuring timely responses.
Project & Event Management: Support or lead special projects, internal initiatives, and external events. Handle all logistics around executive-level meetings, board engagements, and private dinners — including venue sourcing and coordination.
Technology & AI Integration: Leverage tools and platforms (including AI-based solutions) to optimize scheduling, task tracking, communications, and operational workflows.
Stakeholder Relations: Support board meeting logistics, including materials preparation, note-tacking, action item tracking and distribution.
Office Presence: We work Tues - Thurs in the office each week; flexibility to be present as needed for key meetings, events, or time-sensitive matters.

Your skills and experience that will help you excel:

•Proven Experience: Minimum 5–7 years supporting a CEO or C-suite executive, preferably within financial services or a similarly fast-paced, high-demand industry.

•Exceptional Judgment & Discretion: Handle confidential information with integrity; act as a trusted partner and gatekeeper.

•Superior Written & Verbal Communication: Excellent command of language and tone; adept at composing and editing high-level documents and communications.

•Tech-Savvy & AI-Literate: Proficiency with productivity and collaboration tools (Microsoft Office, project management platforms); enthusiasm for leveraging AI in workflows.

•Organized & Detail-Oriented: Impeccable attention to detail, time management, and follow-through across all responsibilities.

•Self-Starter with Initiative: Takes ownership, anticipates needs, and drives execution with minimal oversight.

•Adaptability & EQ: Demonstrates calm under pressure, an intuitive understanding of people and situations, and the flexibility to shift gears swiftly.

Compensation:

The annual base salary range for full-time employees in this position is $125,000 to $135,000 plus meaningful STI and LTI plans. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data.

Benefits:

· Comprehensive benefits including above market Health, Dental, Vision

· 401k plan with matching

· Short term and Long-term incentive plans

SEMI is a catalyst for connection, collaboration and innovation, helping the semiconductor industry to deploy lifechanging tech worldwide.

Although we’re small, we’re mighty and influence and impact society at large positively. At SEMI, we offer opportunities to connect and interact with world leaders, industry legends, and rising stars. We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity. Learn and grow professionally through career opportunities such as rotational assignments. Contribute by influencing and impacting an industry that is the foundation for innovation and positive change in areas like environmental sustainability, thought leadership, and workforce development. We take pride in offering work-life balance so you can live your personal and professional life to the fullest.

As an equal opportunity employer, we welcome all to apply

SEMI is the global industry association representing the electronics manufacturing and design supply chain, connecting over 3,000 member companies and 1.3 million professionals worldwide. SEMI members are responsible for the innovations in materials, design, equipment, software, devices, and services that enable smarter, faster more powerful, and more affordable electronic products. Since 1970, SEMI has built connections that have helped its members prosper, create new markets, and address common industry challenges together. SEMI maintains offices in Berlin, Brussels, Hsinchu, Seoul, Shanghai, Singapore, Tokyo, Milpitas and Washington, D.C. For more information about SEMI, please visit us at SEMI.org.

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