Opportunity 180 Introduction:
In a sentence: Opportunity 180 is seeking to ensure every kid in Nevada graduates from high school college and career-ready, prepared to live the life they dream. The organization is entering Year 4 of its ambitious 10-year goal to ensure 100,000 more students have access to a high-quality education in their neighborhood, including investing in the great ideas and new learning environments of more than 650 current and future education leaders and bringing $100M into the market to create the conditions for great schools to thrive.
The current landscape: In Nevada, despite a nearly 82% statewide graduation rate, less than 1 in 5 high school students is on grade level in math and less than half are on grade level in English Language Arts. Opportunity 180 seeks to partner with the broader community to lead both practice-based and policy-centered solutions to the State’s persistent educational challenges and to do so by unifying around a common vision for success based on evidence and data. This requires a coordinated effort to align around a single North Star and deploy sustainable strategies to ensure efforts to meet the educational needs of kids can launch and thrive.
To meet these ambitious goals and build the systems needed to strengthen and amplify our work with educators, we are seeking a Program Coordinator to oversee fellowship operations, lead event logistics, and manage talent team communications for our talent network.
For more information, visit Opportunity180.org.
Role Snapshot:
Drive Fellowship Operations: manage recruitment/onboarding systems, arrange venues, and distribute session materials. Arrange travel, track budgets, and manage expenses for the ODE and Propel team. Provide hands-on support during evening and weekend sessions.
Manage Projects and Coordination: Develop and execute project plans for internal and external events, oversee Talent Tracker updates, and facilitate talent team meetings. Coordinate stakeholder communication and manage talent interest forms.
Handle Talent Team Communications: Coordinate communication between different stakeholders, update resources, and maintain systems for the organization's talent work.
The role breakdown:
- 60% Design to EdRupt Fellowship operations and logistics
- 20% Propel Fellowship operations and logistics
- 20% general talent team operations and logistics
Essential Functions and Responsibilities
The primary responsibilities will include, but are not limited to the following:
- Administrative support
- Opportunity 180’s Design to Edrupt (ODE)
- Maintain systems in a task management platform for recruitment and onboarding of ODE fellows
- Update and lead on all logistical support for Opportunity 180’s Design to Edrupt Fellowship, including coordinating with speakers, ordering supplies, securing location, and catering.
- Preparing and sending pre and post weekly session pre-work and follow up
- Synthesizing and drafting feedback for any external facilitators or speakers based on survey feedback we receive from participants
- Maintain the ODE Fellow Dashboard weekly
- Attend all ODE evening and weekend sessions to provide logistical and operations support
- Great Ideas
- Develop, lead, and manage project plans for various internal and external events, including delegating tasks to other O180 team members and providing operational support during the events.
- Design and execute project plan for updating Talent Tracker using internal systems such as Airtable
- Develop agenda for talent team to review Talent Tracker inputs
- Assign external partner relationship owners
- Design and own project plan for Talent Grant using internal systems such as Airtable
- Develop a process for Talent Grant applicant and review
- Draft and send terms and conditions for grant recipients
- Draft and send report reminders and confirmation of report receipts
- Draft grantee report feedback to share with Director of Fellowships and Programs prior to sending
- Draft reports on success of grants based on grantee reports and ability to meet terms
- Travel and Marketing Logistics
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- Book and track travel for all Opportunity 180 Design to Edrupt team and current fellows and manage all travel arrangements including air, hotel, ground transportation
- Develop and format quarterly talent and school network newsletters collaborating with communications team to create engaging content and helpful resources
- Partner with the communications team to update resources and materials based on the project vision and brand
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- Support the day to day business operations of Opportunity 180 Design to Edrupt and the Talent Team
- Keep track of budget and actual for ODE spending
- Organize and manage receipt receipt & expenses for ODE and Talent Team
- Support the Director of Operations with task related to finance and contracts
- Maintain and manage systems in various management platforms (GSuite, Box, and Airtable)
- Manage Design to Edrupt team office supplies, including ordering & inventory
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- Meeting and Calendar Management for Talent Team
- Coordinate communication between external providers/partners and Talent Team.
- Manage talent and ODE interest forms and coordinate communication between individuals and Talent Team.
- Lead, schedule, and build the agenda for Opportunity 180 Design to Edrupt team meetings ensuring that meetings run smoothly by managing calendar invites and call details in partnership with ODE Team
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- Prepare any needed Opportunity 180 Design to Edrupt team meeting materials & preparation including supporting with any post-meeting follow-up action items
- Team Responsibilities
- Support, attend, and/or participate in all Opportunity 180 team activities, including, staff meetings, and functional team meetings.
- Participate in efforts to strengthen and maintain Opportunity 180’s team culture to ensure a great place to work.
What you offer
- You have successfully led a project from start to finish mapping out timeline and deliverables
- You are an excellent project manager with strong project management skills, attention to detail, and ability to drive to completion
- You are a continuous learner who welcomes feedback, takes initiative of their own learning and is able to manage ambiguity in start up, sustaining and scaling environments
- You are an exemplary operator who plans ahead and organizes their time effectively while managing many moving pieces and facing competing priorities
- You seek to grow your project management skills while working closely with executive leaders who will prioritize your growth through feedback and professional development opportunities
- You are interested in education equity and learning about the k-12 education space from the perspective of system level change and school leadership
- You are an innovator and builder who finds energy and excitement in building and creating new systems and processes that make the work more efficient
- You are an expert at managing your time and other team member’s time while measuring your work and tackling many moving pieces and competing priorities
- You are a self starter who can move projects forward without heavy oversight being proactive in figuring out details on their own
- You are a relationship-builder with strong customer service mindset who provides a positive experience for other team members and external stakeholders
- You are an empathetic team member with a deep commitment to racial and social justice and a drive to support programs that help underrepresented students to excel and succeed
Qualifications
Success in this position will require the following:
- 2+ years of experience in one of these capacities:
- experience in administrative support and project management
- as a k-12 teacher successfully managing your own classroom
- related experience or equivalent combination
- Must be proficient in Microsoft Windows software including Word, Excel, and PowerPoint
- Must be proficient in Gsuite
- Experience using Airtable preferred but not required
- Use of reliable personal vehicle, valid auto insurance and valid driver’s license
- Experience, coursework, or other training in principles and practices of relevant field
Note: This role requires flexibility in working hours to accommodate evening and weekend sessions and occasional travel arrangements. Staff who are required to work nights and weekends receive comp time (e.g. if you work 4 hours on a Thursday night, you might have Friday morning or afternoon off).
Certificates, Licenses, Registrations
- Valid Nevada State Drivers’ License, proof of current automobile insurance and automobile registration
Compensation & Benefits:
- The salary range for this position is $59k-64K
- We offer excellent benefits, including a 401K plan, 100% coverage of medical and dental insurance with 50% coverage for dependents, opportunities for local and national personal and professional development, generous PTO, and relocation if needed
- Staff who are required to work nights and weekends receive comp time (e.g. if you work 4 hours on a Thursday night, you might have Friday morning or afternoon off)
- Flexible work culture where we work from the office at least 2 days a week and from home the remainder of the week with the exception of in-person team meetings and programming.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand frequently; walk frequently; sit; use hands and fingers to point, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment:
While performing the duties of this job, the employee is occasionally exposed to excessive heat, and wet and/or humid outside conditions. The noise level in the environment is moderate and at times, high.
