Administrative Assistant, FSG

Macmillan Learning • Full-time • Hybrid in New York, New York, United States • $47,500 / year • 1m ago

Fast Facts

The role of Administrative Assistant at Macmillan Publishers involves providing administrative support to the SVP of Marketing and PR, assisting with budget tracking, meeting coordination, and communication tasks related to marketing initiatives.

Responsibilities: Manage schedules, coordinate meetings, assist with budget tracking and expense reporting, support marketing events, and create press announcements.

Skills: Strong organizational, time-management, problem-solving skills; proficiency in Excel; ability to navigate Google documents; interest in publishing and marketing.

Qualifications: Experience in marketing or publishing is a plus; ability to multitask and prioritize tasks effectively.

Location: New York, New York, United States; the role requires on-site presence 1-2 days a week.

Compensation: $47500 - $47500 / Annually

The Marketing and PR Administrative Assistant will work closely with the SVP, Marketing and PR and will perform a variety of marketing and communications -related administrative tasks, including assistance with the day to day support, publishing and sales processes, communications across departments, and other tasks as needed.

What you'll do:

Provide administrative support to the SVP, Marketing and Publicity and duties related to the day to day functions, including managing schedules, coordinating meetings, and handling correspondence.
Assist with budget tracking and expense reporting including XFLow, AMEX, and invoice payments.
Assist with meeting coordination, author and agent meetings and marketing and sales related initiatives
Assist with events for marketing /pr including large scale events for imprints, author and sales related events and in-house coordination
Coordinate mailings for big-mouth, booksellers and other stakeholders
Assist in the creation and distribution of press announcements, including press releases, cover reveals and book related communications to external stakeholders and internal for Sales and publishing team
Collaborate with internal departments and external partners to ensure successful communications of plans.
Assist in the planning and execution of departmental and imprint related meetings and events
Assist in the development of marketing strategies across imprints
Act as a liaison between authors and the Publicity & Communications team, providing timely and professional communication.
Proactively identify and address any administrative or logistical needs to ensure smooth operations within the team.

What you'll bring:

Ability to multi-task and prioritize
Interest in book publishing, marketing and communications
Organizational skills
Time-management skills
Problem solving skills
Strong attention to detail
Proficient in Excel
Ability to navigate in a Google document base environment

This role will greatly benefit from the finalist who could come into the office 1-2 days a week and on as needed basis.

This role will have an annual salary of $47,500.

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.