Fast Facts

K12 Insight is seeking an Executive Assistant to support its Leadership Team, ensuring effective operations through exceptional calendar management and strategic support.

Responsibilities: Manage complex scheduling and communication for executives, facilitating clear coordination and anticipating leadership needs.

Skills: Strong communication, organizational, and interpersonal skills; proficiency in Google Office Suite; ability to maintain confidentiality.

Qualifications: Bachelor's degree and 3+ years of experience in a similar role are preferred.

Location: This position is based in Herndon, Virginia, with some remote work flexibility.

Compensation: $65000 - $75000 / Annually

About Us & Why We’re Hiring

K12 Insight is a leading innovator in edtech, with over a decade of thought leadership advocating for a cultural shift in American public schools to prioritize customer service excellence as a strategic imperative. Our purpose-built solutions for schools—including a robust customer service framework, staff professional development, and a unified service desk— have been adopted by school districts nationwide. Through digital transformation powered by Generative AI, data integration, and workflow automation, we streamline critical service processes to reduce errors and enhance operational efficiency. Our analytic dashboards provide district leaders with a “single source of truth” for service issues, equipping them with comprehensive data to foster trust with all stakeholders.

As the Executive Assistant supporting K12 Insight’s Leadership Team, you will play a crucial role in ensuring smooth operations at the highest levels of our organization. Your primary responsibility is to provide exceptional calendar support to top executives, allowing them to focus on strategic initiatives while you efficiently handle the day-to-day complexities of their roles. The ideal candidate is proactive, resourceful, and highly organized, with a strong commitment to enhancing organizational excellence.

Responsibilities

- Own and oversee complex scheduling and calendar management for the executive leadership team, ensuring optimized time management, seamless coordination, and proactive resolution of conflicts.

- Act as a central point of coordination for the executive leadership team, facilitating clear communication on priorities, upcoming events, and critical issues through systematic updates and follow-ups.

- Handle external communication on behalf of executives, including scheduling meetings, liaising with key stakeholders, and ensuring timely responses to inquiries while maintaining a high level of professionalism and discretion.

- Develop a deep understanding of leadership needs, proactively anticipating requirements and offering strategic support to enhance efficiency.

- Prepare and organize essential information ahead of meetings, keeping the leadership team informed of high-priority and time-sensitive matters.

- Leverage business acumen to independently manage tasks and provide cross-functional support on behalf of the leadership team.

- Proactively manage personal and household logistics to optimize executives’ time, including errands, travel arrangements, reservations, and household coordination.

- Perform additional duties as assigned by the leadership team.

Key Attributes for Success 

- Strong Sense of Ownership: Takes full responsibility for tasks, follows through without reminders, and proactively anticipates needs.

- Meticulous Attention to Detail: Delivers high-quality, error-free work with precision in scheduling, communication, and deliverables.

- Exceptional Interpersonal Skills: Cultivates positive relationships with warmth, professionalism, and respect, reflecting the company’s culture.

- Growth Mindset: Eager to learn, adapt, and develop professionally.

- Flexible and Responsive: Supports the leadership team with adaptability; while the role remains within 40 hours per week, occasional after-hours support may be needed.

- Professional Composure: Highly conscientious and maintains a calm, courteous, and professional demeanor under pressure.

Requirements

- Bachelor's degree 

- 3+ years of work experience in a similar role and work environment 

- Strong communication and interpersonal skills

- Proficient in Google Office Suite (Docs, Sheets, Slides, and Gmail)

- An aptitude for learning new software and systems

- High level of integrity, professionalism, and discretion - ability to maintain confidentiality of information related to the company and its employees

Location: This role is based at our Herndon, Virginia headquarters, with occasional flexibility for remote work. Candidates must live within a commutable driving distance to the office.

What We Offer

At K12 Insight, we take pride in supporting our clients and cultivating an exceptional workplace. Our colleagues often speak highly of our talented and dedicated team, which is a core part of what makes us stand out. Here are some of the ways we prioritize and care for our team:

- Generous vacation policy which includes 17 days of PTO (with increasing amounts for additional years of tenure), 2 volunteer days, the entire week of December 24 - January 1, and 8 additional holidays.

- Competitive salaries with incentive pay for performance 

- Option of medical, dental and vision plans 

- Short-term disability, long-term disability and basic life insurance at no extra cost 

- 401K retirement savings plan with company match

- Excellent choice of computer equipment and a monthly cell phone plan stipend 

- A commitment to individualized professional development (we believe in education!)

- Trust - we're adults, no need to punch a clock or get approval to see a doctor during the workday. 

The expected salary range for this position is $65,000 - $75,000 / year with the opportunity to earn additional compensation pursuant with K12 Insight’s corporate bonus plan. The salary range represents the low and high end of the salary range for this position, and is subject to change. Exact pay will be based on factors including but not limited to a candidate’s experience and skills, market demands, internal parity and organizational needs.

K12 Insight is an equal opportunity employer. We believe diversity of backgrounds, beliefs, and experiences to be critical to our success and are passionate about creating a welcoming, supportive, and collaborative environment for all employees. All are encouraged to apply as we continue to grow a smart, hard-working, and diverse team who love working together to build something that matters. K12 Insight uses E-Verify to confirm the employment eligibility of all new employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.DHS.gov/E-