Executive Assistant to the CEO

SchooLinks • Full-time • Hybrid in Austin, Texas, United States • 3w ago

Fast Facts

We are looking for a detail-oriented Executive Assistant to the CEO who will manage executive schedules, coordinate travel, and oversee office operations to ensure the smooth functioning of day-to-day activities across the company.

Responsibilities: Key responsibilities include managing the CEO's calendar, coordinating travel logistics, overseeing office operations, planning company events, and supporting ad-hoc projects.

Skills: Strong calendar management, travel coordination, proficiency in Google Workspace and Slack, exceptional written and verbal communication skills, and ability to operate under pressure.

Qualifications: Minimum of 3 years of experience as an Executive Assistant, ideally supporting C-level executives, and a bachelor's degree is preferred.

Location: This position is located in Austin, Texas, United States, with no specified travel requirements.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $75,000 - $100,000.

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO and ensure smooth day-to-day operations across the company. This individual will play a critical role in managing travel logistics, office operations, reimbursements, scheduling, and company events, while also assisting with various ad-hoc projects. The ideal candidate thrives in a dynamic environment, acts with a strong sense of urgency, and consistently demonstrates exceptional resourcefulness and professionalism.

Key Responsibilities

Executive Support

Manage and maintain the CEO’s complex and dynamic calendar, prioritizing meetings and ensuring optimal time management.
Anticipate needs and proactively resolve scheduling conflicts or logistical issues.
Coordinate communications and act as a liaison between the CEO and internal/external stakeholders.
Support preparation for meetings, presentations, and follow-up actions.

Travel & Expense Management

Plan and coordinate detailed domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.
Manage reimbursement processes and credit card reconciliations with accuracy and timeliness.

Office & Operations Management

Oversee day-to-day office operations to maintain an efficient and positive workplace environment.
Manage vendor relationships, office supplies, and equipment maintenance.
Support onboarding logistics and workspace setup for new employees.

Event Coordination & Special Projects

Plan and execute company-wide events, retreats, offsites, and team celebrations.
Assist with internal initiatives and small ad-hoc projects as assigned by leadership.
Partner cross-functionally to ensure successful execution of key organizational priorities.

Key Qualities & Competencies

Detail-Oriented: Maintains precision and accuracy across all tasks; anticipates needs and catches errors before they occur.
Proactive: Anticipates challenges, identifies opportunities for improvement, and takes initiative without waiting for direction.
Sense of Urgency: Operates efficiently under pressure and meets deadlines in fast-paced, evolving environments.
Resourceful: Finds creative solutions, adapts quickly, and navigates ambiguity with confidence and professionalism.
Professionalism: Maintains discretion with confidential information and represents the company with poise.
Strong Communication: Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels.

Qualifications

3+ years of experience as an Executive Assistant, ideally supporting C-level executives.
Proven experience with calendar management, travel logistics, and event planning.
Strong proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools.
Bachelor’s degree preferred or equivalent professional experience.
100% health care coverage for Employee
401K with company matching
Dental & Vision
Parental Leave
Subsidized gym membership
Remote work stipend
Annual team offsite