Administrative Assistant to the CEO

Instructional Empowerment • Full-time • Hybrid in West Palm Beach, Florida, United States • $50,000 / year • 1m ago

Fast Facts

Join Instructional Empowerment as an Administrative Assistant to the CEO, providing essential support in operational tasks, communications, and project management, while contributing to a mission-driven team focused on improving K-12 education.

Responsibilities: Support the CEO with operational tasks, manage travel arrangements, create CEO messaging on social media, prepare meeting agendas and notes, and document key action points and projects.

Skills: Proficiency in Microsoft Office, professional writing, social media management, strong organizational and communication skills.

Qualifications: Bachelor’s degree in Business Administration or related field and 3+ years of administrative support experience.

Location: West Palm Beach, FL

Compensation: $50000 - $50000 / Annually

The Administrative Assistant (AA) to the CEO acts as a critical support in managing day-to-day operational work and facilitation of communications, action follow-up and planning involving all matters related to the work of the CEO. This role is intended to create a seamless working environment to allow the CEO to maximize his

Project Management certification and experience is preferred

Primary Responsibilities

Operational support to the CEO, including advanced technology utilization such as internal and external communication, recordkeeping, expense reporting, travel arrangements, agenda preparations and document readiness
Creation of content and ability to post CEO messaging on multiple social media platforms
Work closely with the Chief of Staff to ensure cross functional proactive accountability and project management

Essential Functions

Project manage all special projects as assigned by the CEO
Prepare meeting agendas and briefings for the CEO; attend meetings to document key points and actions; prepare summary notes for the CEO for each session.
Book and manage all travel arrangements
Creation and posting on social media platforms as directed by the CEO
Keep an active log of all current initiatives and deadlines across the CEO’s scope.
Management of the CEO's calendar
Prepare communications for external and internal messaging
Prepare reports, presentations and meeting notes with clear action items
Support cross-functional communication and small projects

What you bring

Bachelor’s degree in Business Administration or related field (or equivalent experience)
3+ years of administrative support experience
Experience in professional writing
Proficiency in Microsoft Office
Competence in social media posting and message creation
Strong organizational and communication skills