Administrative Assistant

CDW • Full-time • Hybrid in Chicago, Illinois, United States • $21 - $30 / hour • 4d ago

Fast Facts

CDW is seeking an Administrative Assistant in Chicago to provide essential support to Sales leaders, including managing meetings, creating presentations, and coordinating travel and expenses.

Responsibilities: Key responsibilities include scheduling meetings, compiling reports, developing presentations, managing travel arrangements, and coordinating events.

Skills: Candidates must be proficient in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint) and possess strong organizational and communication skills.

Qualifications: Preferably, candidates should have a high school degree and a minimum of 2 years in administrative support or customer service.

Location: Chicago, Illinois, United States

Compensation: $21 - $30 / Hourly

Description

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed. We’re proud to share our story and Make Amazing Happen at CDW.

Job summary

The Administrative Assistant provides crucial support to Sales leaders by managing meetings, creating presentations, handling travel and expenses, and fulfilling reporting requests. This role is also responsible for improving processes and reporting within Sales Operations.

What you’ll do

Meeting Management:
Schedule and coordinate meetings for the leadership team.
Record accurate and comprehensive notes during meetings.
Summarize the meeting and share action items with the Sales leader.
Set up WebEx/teleconferencing for virtual meetings.
Coordinate logistics for in-person meetings (e.g., location, food, printouts).
Presentation Support:
Compile QBR (Quarterly Business Review), Territory Plan and Mid-Year Review Reports for Sales leaders.
Assist with creating engaging PowerPoint presentations for meetings and customer visits.
Perform research by engaging appropriate stakeholders to gather/validate information for presentations.
Reporting:
Develop and maintain a comprehensive understanding of the available reports and stay updated on new additions.
Serve as subject matter expert and help leaders navigate available reports and reporting resources.
Identify and understand the reporting needs of the sales leader.
Compile and distribute reoccurring reports to satisfy those needs.
Prioritize and execute ad-hoc reporting requests with Sales Analytics.
Travel and Expenses and Time Management:
Book travel arrangements for the Sales leaders.
Process and approve expenses on behalf Sales leaders.
Act as leader’s proxy, managing swipe updates and time off requests.
Event Coordination:
Coordinate logistics for events (e.g., location, food, printouts).
Event set up and clean up.
Schedule monitoring to ensure the event stays on track as the day progresses.
Coordinate team outings and meetings with Sales leaders and partners.
Schedule and collaborate with catering/venue staff, etc. for the event.
Process Improvement:
Collaborate with Sales Analytics to ensure data accuracy.
Explore automated reporting solutions for sales teams.
Business Acumen:
Understand and document the Sales leader’s expectations.
Understand segment goals, Sales performance and attainment (Rev/GP), and initiatives.
Additional Responsibilities:
Assist with Sales leader’s special projects.
Assist with team/department (Sales Operations) projects.
Maintain sales team organizational charts.
Update Account Coding Strings as needed.
Update account moves, via Mass upload within Salesforce
Set up corporate credit cards and mobile phones for Sales leaders.
Review and validate scrub lists for accuracy.
Order office supplies (e.g., toner, business cards).
Maintain email distribution lists.

What we expect of you

High school degree or equivalent
Minimum of 2 years in administrative support or customer service role
Extensive knowledge of Microsoft Outlook, Word, Excel, Power Point
Strong oral and written communication skills
Excellent organizational skills to handle multiple tasks
Ability to work under pressure and manage multiple assignments and priorities and produce work in a timely manner
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels
Flexibility in daily work schedule required to accommodate requirements of the position
Ability to work independently and manage one’s time
Excellent problem-solving skills and follow through
Ability and willingness to travel up to 10% or as needed to other CDW locations, meetings, and customer locations.

Pay range: $ 21.63 - $30.09 hourly

Benefits overview: https://cdw.benefit-info.com/

We make technology work so people can do great things. 

CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.

CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW’s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.