Accounts Payable Coordinator

Sourcebooks • Full-time • Hybrid in Naperville, Illinois, United States • $21 - $24 / hour • 4w ago

Fast Facts

The Accounts Payable Coordinator at Sourcebooks will ensure accurate and timely vendor payments and support the financial operations of the company in a hybrid role based in Naperville, Illinois.

Responsibilities: Key responsibilities include processing vendor invoices and payments, maintaining vendor records, resolving discrepancies, reconciling credit card activity, and assisting with special accounting projects.

Skills: Required skills include strong attention to detail, effective communication, organization, and ability to work collaboratively in a fast-paced environment.

Qualifications: Preferred qualifications include experience with accounting systems, reliability in handling confidential information, and a focus on process improvement.

Location: This role is hybrid, requiring in-office presence 1 to 2 days a week in Naperville, Illinois.

Compensation: $21 - $24 / Hourly

At Sourcebooks, our stories reach millions of readers—and behind every great book is a strong financial foundation. As an Accounts Payable Coordinator, you’ll play a vital role in keeping our operations running smoothly by ensuring vendors are paid accurately, on time, and with care. This is a great opportunity for a detail-oriented, collaborative professional who enjoys ownership of their work, values strong relationships, and wants to contribute to a mission-driven, innovative publishing company where books and ideas truly matter.

The hourly pay range for this role is $21.63 - $24.04. Initial offers are typically made at $21.63 per hour, with placement within the range based on job-related factors such as relevant experience, location, training, and education. This process ensures a fair and competitive salary that aligns with both the company and the candidate’s qualifications.

This is a hybrid role and requires 1 to 2 days in office in Naperville, Illinois.

What you’ll do:

Process vendor invoices and payments accurately and on time, ensuring all financial commitments are properly documented
Code and enter invoices, retrieve and organize electronic statements, and prepare weekly check runs and wire requests
Maintain complete and up-to-date vendor records, including securing and updating W-9 and banking information
Research and resolve invoice discrepancies in collaboration with vendors and internal stakeholders
Reconcile monthly credit card activity and manage employee expense report reimbursements
Support 1099 preparation and mailing
Assist the accounting team with special projects as needed, contributing to smooth and efficient financial operations

What you bring:

Strong attention to detail, reliability, and a high level of ownership over accuracy and record organization
Comfort working across multiple systems and handling confidential information with care and discretion
Clear, professional communication skills when working with vendors and colleagues at all levels
Enjoyment of a collaborative, fast-paced environment where books, ideas, and innovation matter
Excellent organizational skills, the ability to meet deadlines consistently, and a mindset focused on continuous process improvement
A team-oriented approach that makes you a valued partner to the accounting and operations teams at Sourcebooks

Ready to Apply:

Please submit your resume, salary requirements and cover letter detailing your relevant experience and interest in this role and Why Sourcebooks?

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care, Dependent Care, Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.

Sourcebooks values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.