Executive Assistant - Healthcare Majors

CDW • Full-time • Hybrid in Chicago, Illinois, United States • $84,000 - $119,000 / year • 3w ago

Fast Facts

CDW is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership within the healthcare sector, facilitating communication and organization to enhance operational efficiency.

Responsibilities: Manage the executive's calendar, plan travel, coordinate leadership meetings, assist with special projects, and maintain departmental documentation.

Skills: Strong organizational, communication, interpersonal, and negotiation skills are required, along with proficiency in Microsoft Office applications and experience in event planning.

Qualifications: A Bachelor's degree and at least 5 years of executive-level support experience, with a proven track record of maintaining confidentiality and managing multiple priorities.

Location: Chicago, Illinois, United States

Compensation: $84000 - $119000 / Annually

Description

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed. We’re proud to share our story and Make Amazing Happen at CDW.

Job Summary

The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties in order to aid leadership in all facets.

What you will do:

Manage executive’s calendar and scheduling, including all internal and external meetings.
Plan all aspects of Executive’s travel.
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.
Process expense reports, requisitions and new hire needs.
Assists with special projects which may include research or specific personnel and organizational development initiatives.
Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.
Arrange all aspects of department gatherings (location, set-up, food, and activities).
Create professional PowerPoint presentations.
Enter all invoices and create PO’s to ensure timely payment to Vendors.
Field incoming phone calls, follow-up and resolve appropriately.
Maintain a variety of department lists, as well as department and senior level organizational charts.
Handle time-clock issues for the department.

What we expect of you:

5 years or experience coordinating projects or supporting at work at an executive-level
Bachelor’s degree or equivalent years of work experience
History of maintaining confidentiality in working with private and sensitive information.
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).
Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve.
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.
Demonstrated ability to take initiative and work independently with little direction.
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.
Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.
Influential with others, tailoring communication to the needs of the target audience.
Demonstrated influence without authority.
Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.
Ability to pay critical attention to detail.
Demonstrated knowledge of the business, organization and solutions that are the back bone of the organization.
Demonstrated ability to manage expense reports and travel requests, while managing timelines.
Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).
Ability to effectively resolve conflict with appropriate escalation.
Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs.

Pay range: $84,000 - $119,000 depending on experience and skill set

Benefits overview:https://cdw.benefit-info.com/

Salary ranges may be subject to geographic differentials

We make technology work so people can do great things. 

CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.

CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW’s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.