Fast Facts

The Exploratorium seeks a Project Coordinator to support the Global Collaborations Department by providing administrative and logistical support for various projects and activities.

Responsibilities: Key responsibilities include supporting project logistics, content research, managing expenses, and coordinating meetings and workshops.

Skills: Candidates should possess excellent communication skills, organizational abilities, knowledge of budget management, and experience with Salesforce.

Qualifications: A BA/BS degree and three years of administrative experience are required, along with project coordination experience in non-profit or educational settings.

Location: This position is based in San Francisco, CA.

Compensation: $41 - $43 / Hourly

SUMMARY

The Exploratorium’s Global Collaborations Department is a dynamic team that works with partners and projects at home and around the world to achieve Exploratorium goals for impact, economics and learning.

The Project Coordinator works closely with project and department leadership to provide administrative support, logistics and coordination for diverse activities to include planning, content development, document production, workshop facilitation, and other activities. This position reports to the Associate Director of Global Collaborations.

ESSENTIAL FUNCTIONS

Project Support

• Coordinate and support current projects and associated teams to keep work on track and achieve goals for impact, learning and economics.
• Support Project Leads, Managers and Directors with project logistics and administrative tasks.
• Assist with content research, materials management, and documentation of project deliverables and portfolio strategy.
• Serve as an internal and external liaison for Global Collaborations projects and related inquiries.

Administrative Support

• Manage exhibit service/repair requests for clients
• Coordinate planning and logistics for conferences, workshops and meetings.
• Coordinate transportation and lodging for staff and/or clients as needed.
• Code and monitor project and department expenses; ensure correct coding of all transactions.
• Manage reporting and processes in Salesforce for Global Collaborations
• Populate, maintain and generate reports from databases (Basecamp, Salesforce, Google drive etc.)
• Participate in the hiring and training of new team members.
• Additional duties as assigned.

MINIMUM QUALIFICATIONS

• BA/BS degree and three years administrative experience OR equivalent combination of education and work experience
• Experience in project coordination, particularly in non-profit or educational setting
• Excellent interpersonal communication skills, both verbal and written, with service orientation
• Highly organized and detail-oriented, problem solver
• Ability to work well both independently and as part of a team
• Ability to travel and work well cross-culturally
• Experience with budgets, expenses and simple accounting
• Experience coordinating logistics for workshops or conferences
• Knowledge of Salesforce administration

APPLICATION DEADLINE

This position is open until filled

HOW TO APPLY

This is a fixed-term (10/1/25 – 4/30/29), full-time (37.5 hours per week), exempt non-union position that includes benefits. The salary range for this role is $41.37 to $43.79 DOE. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page.

The Exploratorium is proud to be an equal opportunity employer and values diversity, inclusion and respect. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Exploratorium

Piers 15/17, San Francisco, CA 94111

Website: https://www.exploratorium.edu/about/jobs. No phone calls, please

The Exploratorium is committed to an inclusive workforce.