Contracts & Compliance Administrator

SEMI Foundation • Full-time • Remote (Hybrid in Milpitas, California, United States) • $105,500 - $123,100 / year • 3w ago

Fast Facts

The Contracts & Compliance Administrator position at SEMI involves overseeing the administration and compliance of federally funded contracts within the National Network for Microelectronics Education initiative, ensuring alignment with federal regulations and organizational goals.

Responsibilities: Key responsibilities include administering NNME agreements, monitoring subrecipients, ensuring compliance with federal grant requirements, and maintaining documentation for audit readiness.

Skills: Required skills include 3+ years of experience in contract or grant administration, strong organizational and documentation management skills, and proficiency in Microsoft Office.

Qualifications: Preferred qualifications include experience with federally funded workforce initiatives and familiarity with federal regulations such as Uniform Guidance (2 CFR 200).

Location: This position is remote within the United States or hybrid from Milpitas, CA.

Compensation: $105500 - $123100 / Annually

Description

Job Title: Contracts & Compliance Administrator

Location: United States (Remote) or Milpitas, CA (Hybrid)

Reports to: Sr. Manager, Finance & Compliance

Salary: $105,500-$123,100

Department: WFD

Although we’re small, we’re mighty and influence and impact society at large positively. At SEMI, we offer opportunities to connect and interact with world leaders, industry legends, and rising stars. We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity. Learn and grow professionally through career opportunities such as rotational assignments. Contribute by influencing and impacting an industry that is the foundation for innovation and positive change in areas like environmental sustainability, thought leadership, and workforce development. We take pride in offering work-life balance so you can live your personal and professional life to the fullest.

As an equal opportunity employer, we welcome all to apply

About the SEMI Foundation

The SEMI Foundation is a 501(c)(3) nonprofit organization dedicated to expanding access to careers in the microelectronics industry and supporting a strong, diverse workforce pipeline. As part of this mission, the Foundation serves as the Operating Hub for the National Network for Microelectronics Education (NNME), a federally supported initiative connecting education, workforce, and industry partners across the United States.

Position Summary

The Contracts & Compliance Administrator supports the implementation and operational compliance of the National Network for Microelectronics Education (NNME), a federally funded workforce development initiative supported through an Other Transaction (OT) Agreement with the U.S. National Science Foundation.

This role administers NNME contracts and subawards, coordinates with regional program partners (“Nodes”), and supports federal compliance, reporting, and fiscal oversight requirements. The position focuses on ensuring NNME activities are documented, monitored, and executed in accordance with OT Agreement requirements and federal grant regulations, including Uniform Guidance (2 CFR 200).

The role emphasizes program operations, subrecipient monitoring, documentation management, and compliance oversight within a federally funded workforce initiative. The position will also provide limited support for other SEMI Foundation grants and programs as needed.

Key Responsibilities

Federal Program Contract Administration

· Administer NNME agreements, subawards, and scopes of work throughout the contract lifecycle (intake through closeout)

· Coordinate contract execution with NNME regional nodes and internal SEMI Foundation stakeholders

· Maintain complete and accurate contract documentation and audit-ready files

· Track deliverables, reporting deadlines, and contractual obligations

Subrecipient Monitoring & Fiscal Oversight

· Conduct subrecipient monitoring activities consistent with federal requirements

· Review invoices and supporting documentation for allowability and alignment with approved budgets

· Track expenditures, budgets, and remaining balances

· Identify compliance risks and escalate issues appropriately

· Assist with contract amendments and close-out documentation

Federal Compliance & Reporting

· Support compliance with OT Agreement terms and federal grant requirements (including 2 CFR 200 or comparable state regulations)

· Coordinate data collection from NNME regional nodes for federal reporting

· Monitor reporting requirements and ensure timely submissions

· Support internal and external audits

· Assist in development of program compliance procedures and documentation standards

Program Operations & Node Coordination

· Serve as a primary administrative contact for NNME nodes regarding contracting and reporting requirements

· Provide guidance to partners on documentation, invoicing, and reporting expectations

· Develop templates, tracking systems, and administrative processes for NNME operations

Additional Foundation Grant Support

Adapt and scale your expertise in contract drafting, subrecipient monitoring, and compliance reviews to support a variety of other Foundation grants and special projects as organizational needs evolve.

Required Qualifications

· 3+ years of experience in contract administration, grant administration, program operations, or compliance oversight

· Experience working with federally funded programs, grants, cooperative agreements, or similar funding structures

· Familiarity with subrecipient monitoring and documentation requirements

· Strong organizational and documentation management skills

· Ability to interpret program requirements and translate them into operational processes

· Strong written and verbal communication skills

· Proficiency with Microsoft Office and data tracking systems

Preferred Qualifications

· Experience supporting federally funded workforce development, education, or nonprofit programs

· Familiarity with Other Transaction (OT) Agreements

· Working knowledge of Uniform Guidance (2 CFR 200)

· Experience coordinating multi-partner programs or consortium-based initiatives

· Experience supporting audits, reporting, or compliance monitoring

What Success Looks Like

· NNME contracts and subawards are executed and tracked accurately

· Federal reporting requirements are met on time and with complete documentation

· Subrecipient monitoring processes are consistent and audit-ready

· Regional nodes clearly understand compliance expectations

· Program data and documentation support successful federal oversight and funding continuation

SEMI is the global industry association representing the electronics manufacturing and design supply chain, connecting over 3,000 member companies and 1.3 million professionals worldwide. SEMI members are responsible for the innovations in materials, design, equipment, software, devices, and services that enable smarter, faster more powerful, and more affordable electronic products. Since 1970, SEMI has built connections that have helped its members prosper, create new markets, and address common industry challenges together. SEMI maintains offices in Berlin, Brussels, Hsinchu, Seoul, Shanghai, Singapore, Tokyo, Milpitas and Washington, D.C. For more information about SEMI, please visit us at SEMI.org.