Executive Assistant, E3

Western Governors University • Full-time • Hybrid in Salt Lake City, Utah, United States • $66,300 - $99,500 / year • 9h ago

Fast Facts

WGU is seeking an experienced Executive Assistant to provide administrative support to the Vice President of University Technology, playing a critical role in managing tasks with confidentiality and professionalism.

Responsibilities: Key responsibilities include calendar management, meeting coordination, communication support, report preparation, and stakeholder interaction while maintaining confidentiality.

Skills: Candidates must possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks discreetly and professionally.

Qualifications: An Associate's Degree and a minimum of 4 years of relevant experience are required; equivalent relevant experience may substitute for education requirements.

Location: This position is located in Salt Lake City, Utah, USA, with occasional travel (up to 20%) required for company events.

Compensation: $66300 - $99500 / Annually

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 307Pay Range: $66,300.00 - $99,500.00

Job Description

The Executive Assistant, E3, reports to executive leaders at the Vice President level and is critical in supporting senior leadership administrative functions over large departments or functional areas. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Description

We are seeking an experienced executive assistant to perform a wide range of communication, administrative, and support activities for the Vice President of University Technology at WGU. The selected candidate will gain valuable insight and experience in both administrative experience as well as understanding how technology is developed and managed at the nation's most innovative higher education institution.

Mallory, I got the info from my past EA job description and have modified it a bit to fit my new role....here is the text:

Description

Responsibilities

1. Provide calendar support, including scheduling and coordinating meetings

2. Provide meeting management services, including agenda preparation, note taking, and follow up

3. Draft and edit reports, email, and other communications

4. Assist in preparing project and budget reports

5. Create presentations, diagrams, spreadsheets, and other documentation

6. Provide other miscellaneous support as needed

7. Keep the VP advised of time-sensitive and priority issues, ensuring proper follow-up

8. Coordinate on- and off-site meetings and events

9. Conduct research and assist on various projects as assigned by the VP

10. Prepare and submit expense reports

11. Coordinate travel arrangements

12. Organize team building activities

13. Maintain confidential and sensitive information

14. Act as a point of contact across departments and WGU partners

15. Support VP and team with other duties as needed

Minimum Qualifications

Associate's Degree

4 years of related experience

Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Job Description Disclaimer:

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

#LI-ML3

#LI-INOFFICE

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.