Executive Assistant to CEO/Executive Director

POSITION OVERVIEW
The Executive Assistant to the CEO/Executive Director serves as a strategic thought partner and operational lead supporting the Chief Executive Officer of KIPP Jacksonville Schools. This role is responsible for managing executive priorities, ensuring organizational alignment, and driving seamless communication and execution across the organization.

The ideal candidate is exceptionally organized, proactive, discreet, and relationship-oriented, with the ability to anticipate needs, manage competing priorities, and operate with professionalism in a fast-paced environment. This individual will play a critical role in maximizing the effectiveness and impact of the CEO/ED and supporting the mission of KIPP Jacksonville Schools.

The EA is a full-time role on the shared services team, which oversees four schools currently. As a member of the shared services team, this individual would be responsible for doing whatever it takes to ensure that students develop the knowledge, skills, and character strengths they need to succeed throughout their education and in the competitive world beyond.

This position is year-round and performs duties as assigned by their manager.  This position reports directly to the CEO/Executive Director. Typical hours are 8:00 a.m. to 5:00 p.m., but vary for this role based on the season. Some travel to community events during/after normal business hours would be required.

SPECIFIC DUTIES

Executive Support & Strategic Coordination

• Manage the CEO’s complex and dynamic calendar, ensuring priorities align with organizational goals and strategic initiatives

• Coordinate internal and external meetings, including agenda development, preparation materials, logistics, A/V setup, and follow-up action items

• Serve as a gatekeeper and strategic thought partner to maximize the CEO’s time and effectiveness

• Prioritize and manage incoming requests, communications, and scheduling needs with professionalism and sound judgment

• Anticipate needs and proactively solve problems before they arise

Communication & Relationship Management

• Draft, edit, and manage high-quality communications on behalf of the CEO, including emails, presentations, newsletters, talking points, speeches, and correspondence

• Support communication with board members, donors, school leaders, families, community partners, and external stakeholders

• Facilitate Shared Services Team Joy Committee (Regional Staff Morale)

• Maintain a high level of confidentiality, discretion, and professionalism in all interactions

• Represent the office of the CEO with warmth, responsiveness, and strong customer service

Board & Leadership Support

• Coordinate Board of Directors meeting logistics, materials, calendars, and communication

• Support preparation of board agendas, presentations, minutes, and follow-up items

• Assist in organizing leadership retreats, regional meetings, staff events, and strategic planning meetings and sessions including A/V setup. 

• Track organizational priorities, deliverables, and deadlines across departments

Project & Operations Management

• Support cross-functional projects and strategic initiatives led by the CEO/ED

• Assist in Office Management at the regional office (Copiers, ordering, security clearances, etc..)

• Monitor progress on key priorities and ensure accountability through effective follow-up systems

• Create and maintain organizational systems, files, and workflows that improve efficiency and execution

• Assist with travel arrangements, expense reporting, procurement requests, and event coordination

• Analyze and synthesize information to support executive decision-making

COMPENSATION

• The starting annual salary range for this role is $52,000

• Individual-level health benefits, including medical, dental, and vision

• Paid Time Off (PTO) and follow school-year calendar holidays

• Individual short-term and long-term disability insurance 

• 403(b) retirement program with a company match