Fast Facts

The Purchasing Coordinator I supports the procurement team by managing purchase orders, vendor communications, and maintaining accurate cost databases, ensuring effective interdepartmental and vendor communication.

Responsibilities: Key responsibilities include managing vendor confirmations, tracking orders, communicating shipment details, assisting in vendor part setup, and supporting purchasing activities.

Skills: Candidates should possess strong communication skills, the ability to work under pressure, and competence in problem-solving, teamwork, and independence.

Qualifications: A High School Diploma is required, while an Associate's or Bachelor's degree is preferred; this is an entry-level position.

Location: This position is located in Markham, Ontario, Canada.

Compensation: Not provided by employer. Typical compensation ranges for this position are between CAD 40,000 - CAD 55,000.

Position Summary

The Purchasing Coordinator I is responsible for supporting the procurement team by ensuring efficient and accurate purchase order processing, part set up & cost database maintenance, order ESD & tracking and vendor communications. The Purchasing Coordinator I plays a vital role in facilitating smooth communication between various departments and vendors.

Responsibilities

• Support/management of vendor confirmations mailbox
• Support/management of PDC mailbox
• Supporting the Open Orders and Confirmed Orders list
• Supporting the ‘Items report’
• Communicate with vendors for verification of shipment ETA, ESD and tracking information.
• Communicate product backorder status with Sales Admin Dept.
• Assist Purchasing team with vendor part set up and costing updates
• Support Buyers to organize and update most recent direct source price lists into system
• Assisting purchasing activity using the NetSuite Cloud ERP system
• Acquire high-level knowledge of Product Categories, and Programs
• Provide support to department associates as necessary
• Vendor product authorization support
• Organize, manage and report opportunity projects as assigned
• Work to develop positive, supportive relationships with vendors
• Answer vendor/internal questions/concerns in a timely manner via email and phone
• Other duties as assigned

Competency Requirements

• Always maintains a professional demeanour with fellow employees, vendors, sub-contractors, and clients
• Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
• Portrays a positive image and always motivates colleagues to ensure continued success
• Embraces change and always willing to adopt new practices
• Holds self and others accountable
• Ability to approach problems logically, under pressure and seek innovative solutions
• Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
• Understands the needs and perspectives of both internal and external customers
• Promotes teamwork and collaboration
• Values and respects others, encourages and supports diversity
• Ability to work independently with limited supervision

Education & Skill Requirements

• High School Diploma required
• Associates or bachelor’s degree preferred
• Entry level position