Fast Facts

Join Learning Without Tears as an Accounting Coordinator and play a vital role in managing financial expense operations while contributing to revolutionizing education.

Responsibilities: Oversee employee expense processing, manage corporate card program, reconcile settlements, and support month-end close activities in accordance with US GAAP.

Skills: Strong accounting knowledge, excellent organizational and problem-solving skills, and proficiency in MS Office, especially Excel.

Qualifications: A.A. or higher in Accounting or Finance, with 4+ years of experience in expense processing and familiarity with ERP systems.

Location: Position located in Cabin John, MD, USA.

Compensation: $50000 - $60000 / Annually

About Learning Without Tears (LWT)

At Learning Without Tears, we're more than just a company; we're a passionate, family-owned community on a mission to revolutionize education. We believe that learning should be engaging and joyful, which is why we create innovative, fun products and digital resources that empower educators and inspire children.

Every day, our commitment to collaboration and creativity propels us forward. We're dedicated to embracing change, striving for excellence, and simplifying processes to create a lasting impact in the lives of educators and learners alike.

Join our dynamic team and be a part of something truly transformative as we shape the future of education together!

As the Accounting Coordinator, you will play a critical role in maintaining accurate and efficient financial expense operations at Learning Without Tears. This position oversees employee expense processing, manages the company's corporate card program, reconciles daily credit card settlements, supports month-end close activities, and ensures proper accounting in accordance with generally Accepted Accounting Principles (US GAAP) and Learning Without Tears (LWT) policy. The ideal candidate combines strong accounting knowledge with excellent organizational, problem-solving, and communication skills to provide reliable financial support across the organization.

What You'll Be Doing:

Acting as the subject matter expert (SME) on Expensify, providing support and training to employees.
Ensuring that expense reports are submitted accurately and on time, with proper receipts attached. Monitoring expense reports to ensure proper accounting of capital expenditures.
Providing excellent internal customer service to resolve expense-related questions or concerns

Corporate Credit Card Program

Maintaining the corporate credit card program which entails card issuances, terminations, limit adjustments, and problem resolutions.
Managing vendor relationships with credit card providers.

Daily & Monthly Financial Operations

Reconciling card settlements and deposits in NetSuite.
Editing Expensify IDs for accurate NetSuite integration and reporting.
Setting up amortization periods for prepaid expenses in NetSuite.
Creating initiatives in NetSuite as needed.

Month-End Close & Reporting

Preparing account reconciliations and necessary accrual journal entries.
Reviewing expense accounts for month-over-month and year-over-year variances
Reconciling expenses against credit card bills and preparing accrual journal entries.

Process Improvement & Special Projects

Proposing modifications to processes or deadlines to improve expense close cycle.
Assisting with PBCs for the company's annual income tax return.
Supporting accounting team with projects as assigned.

Your Experience & Qualifications:

A.A. or above in Accounting or Finance or equivalent work experience.
4+ years related experience in employee expense processing (Expensify experience is a plus)
Beginner proficiency or higher with MS Excel, working knowledge of other MS Office applications including MS Word, Outlook and Teams.
Experience with accounting/expense reporting and software required.
Experience with large ERP systems preferred.
Strong verbal and written communication skills.
Good problem solving and critical thinking skills.
Excellent organizational skills with the ability to handle multiple projects at once while completing quality work on a timely basis.
Experience handling sensitive & confidential information; exceptional ethics and judgment.
Ability to work both independently (with direction), across functions, and with a team.
Strong interpersonal skills for interactions with vendors, customers and co-workers.
Ability to excel in a fast-paced, changing environment.
Excellent attention to detail.

Why Work with Us?

Mission-Driven Impact: Join a team passionate about making a difference and driving positive change.
Growth and Development: We invest in your success with ongoing learning and career opportunities.
Work-Life Balance: Enjoy flexible work options, generous PTO, and wellness support.
Inclusive Culture: We foster a diverse, collaborative, and supportive workplace.
Competitive Benefits: Receive competitive pay, comprehensive benefits, and employee recognition.

Apply now at https://www.lwtears.com/join-our-team

Learning Without Tears is an Equal Opportunity and Affirmative Action Employer.

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Accounting Coordinator