Fast Facts

Sourcebooks is seeking an Executive Assistant to support their CEO in a fast-paced environment, managing critical operations and fostering relationships within the organization.

Responsibilities: Key responsibilities include managing the CEO's calendar, coordinating travel, optimizing operations, preparing meeting agendas and minutes, building strong relationships, and tackling special projects.

Skills: Required skills include exceptional organizational abilities, outstanding communication skills, and advanced proficiency in Microsoft Office Suite.

Qualifications: Preferred qualifications include 10+ years of experience supporting senior executives, a resourceful approach to problem-solving, and a passion for books and creativity.

Location: The position is based in Naperville, IL and is an in-office role, requiring five days a week attendance.

Compensation: $65000 - $90000 / Annually

Are you an organizational powerhouse with a passion for books and a knack for anticipating needs before they arise?

Sourcebooks, a leading independent book publisher based in the western suburbs of Chicago, is looking for a highly skilled and proactive Executive Assistant to partner with our visionary CEO. In this role, you won’t just be managing calendars—you’ll be contributing to the success of a fast-growing company, fostering relationships across our dynamic organization, and playing a key role in shaping the efficiency of our operations.

This is a position for someone who thrives in a high-energy, creative environment and takes pride in solving problems before they even surface. If you’re a strategic thinker, an expert multitasker, and passionate about innovation, we want to hear from you!

Location: This is a full-time, in-office role based in Naperville, IL. You will work five days a week in our office to support seamless collaboration and ensure business continuity. Office hours are Monday through Friday, 8:30 am to 5:30 pm.

Salary Range for this role is $65,000 - $90,000 and will commensurate with experience.

Why Join Sourcebooks?

Make an Impact: Partner directly with the CEO to drive key initiatives and keep the organization running at peak performance.
Dynamic Environment: Work at the heart of a company that’s redefining publishing, blending creativity with innovation.
Professional Growth: Develop your skills while contributing to the success of an award-winning publisher.

What You’ll Do:

Be the CEO’s Strategic Partner: Provide executive-level support, including calendar management, travel coordination, and acting as the primary liaison for internal and external stakeholders.
Optimize Operations: Streamline administrative processes, track deadlines, and implement best practices to improve organizational efficiency.
Lead Meeting Coordination: Prepare agendas, take ownership of meeting minutes, and follow through on action items to ensure seamless execution of executive meetings.
Master Communication: Draft and manage confidential correspondence with professionalism, clarity, and precision.
Build Relationships: Cultivate and maintain strong working relationships with senior leaders, team members, and external partners.
Own Special Projects: Partner with the CEO on high-priority projects, ensuring timely and successful outcomes.
Plan Events: Organize company meetings, team-building activities, and in-office events to promote collaboration and engagement.
Solve Problems Creatively: Anticipate challenges, remain calm under pressure, and approach situation with a proative, solution focused mindset.

What We’re Looking For:

Seasoned Professional: 10+ years of experience supporting senior executives, preferably in a fast-paced, creative environment.
Master Organizer: Exceptional ability to manage complex schedules and juggle multiple priorities with precision.
Communication Expert: Outstanding verbal and written communication skills, with an eye for detail and professionalism.
Tech-Savvy: Advanced proficiency in Microsoft Office Suite and a quick adopter of new productivity tools.
Discretion and Integrity: Proven ability to handle sensitive information with the highest level of confidentiality.
Problem-Solver Extraordinaire: A resourceful and proactive approach to challenges, with a focus on delivering solutions.
Relationship Builder: Warm, personable, and skilled at fostering strong working relationships.
Growth-Oriented: A love of learning, openness to new ideas, and a passion for books and creativity.

What You’ll Love About Us:

A collaborative, book-loving culture where ideas are valued and innovation is encouraged.
A chance to work with a CEO who values partnership, creativity, and professionalism.
The opportunity to contribute meaningfully to a fast-growing, industry-leading company.

Ready to Join the Team?

If you’re passionate about making a difference, love a good challenge, and are excited to partner with an inspiring CEO in a thriving organization, apply today and be sure to include a strong cover letter about your interest in this role and Sourcebooks along with salary requirements. Let’s shape the future of publishing together.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.

Sourcebooks values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

As Newsweek’s #2 Most Loved Workplace in 2024 and a recognized leader in innovation by Fast Company (2024 Most Innovative Companies, 2023 Best Workplaces for Innovators), we use a mission-driven, data-centered approach to drive success for our authors and their books. We’re a thriving entrepreneurial company that creates books that transcend categories and defy odds, and we’ve been honored with hundreds of national bestsellers and awards. We are passionate book lovers dedicated to connecting books to readers in innovative ways. Story by story, book by book, we have changed more than 300 million lives. Join us as we change 300 million more!

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