Executive Assistant

Bezos Academy • Full-time • Hybrid in Seattle, Washington, United States • $41 - $66 / hour • 6d ago

Fast Facts

Join Bezos Academy as an Executive Assistant, where you'll support executive leaders to ensure smooth operations and focus on strategic priorities in a national network of tuition-free preschools.

Responsibilities: You will manage executive calendars, coordinate travel, handle expense reports, prepare documents, and organize meetings to ensure operational efficiency.

Skills: Required skills include advanced proficiency in Microsoft Office or Google Workspace, strong organizational abilities, exceptional communication skills, and the capability to handle confidential matters with discretion.

Qualifications: Preferred qualifications include startup experience, problem-solving expertise, and familiarity with project management software such as Asana or MS Project.

Location: This position is based in Seattle, WA, with a hybrid work arrangement requiring on-site attendance two days a week.

Compensation: $41 - $66 / Hourly

As an Executive Assistant with Bezos Academy, you bring both heart and intellect to your work. In this position, you will support executive leaders of up to four departments, helping them stay focused on strategic priorities by ensuring details, logistics, and day-to-day operations run smoothly. Your contributions will be vital to our success. Bezos Academy operates a national network of tuition-free, Montessori-inspired preschools in under-resourced communities while also developing tools, technology, and resources that reach beyond our classrooms—work guided by what children and families need most.

You are comfortable with routine administrative responsibilities, taking on new assignments, and working with employees at all levels within the organization. In this position, standard tasks include managing executive calendars across multiple time zones, coordinating travel with care and accuracy, filing expense reports, preparing documents, and organizing meetings and events. You’ll also take ownership of projects that keep our teams running strong, sustain our mission, and help create a welcoming office environment.

When requested, you will research and deliver thoughtful solutions, while exercising sound business judgment and discretion. You’ll be a trusted partner who anticipates needs, thinks ahead, welcomes complexity, prioritizes quickly, and takes initiative. You excel at professional communication, adapt to changing needs, and handle confidential matters with integrity.

You will thrive here if you are a curious, resourceful, problem solver who enjoys learning and figuring things out independently. You must be motivated by meaningful work, highly organized, detail-oriented, steady under pressure, and lead with empathy, emotional intelligence, and collaboration. Above all, you take genuine pride in the highest quality service, smooth operations, and a people-focused culture that helps leaders and teams do their best on behalf of children and families. You are excited to make ripples of impact for generations to come.

LOCATION

Seattle, WA
On-site every Tuesday plus one other day per week (either Wednesdays or Thursdays), as well as other weekdays upon request

COMPENSATION & BENEFITS

This is a full-time, benefits-eligible, non-exempt hourly position.
The full pay range for this position in Seattle, WA, is $41 - $66 per hour (~$86,000 – $138,000 per year). The upper third of the pay range is typically reserved for employees who have been in the role for multiple years and have demonstrated strong performance over time. Starting compensation will vary by qualifications and prior experience.
This role includes 15 paid days of vacation, 4 days of paid personal time off, 9 paid days of sick (care) time, 9 paid holidays, 5 paid days off for an organization-wide winter break, and additional time off if required by applicable law. Benefits for this role include medical, dental, and vision insurance, life insurance, disability insurance, a 401(k) plan with a 4% employer contribution match, paid parental leave, an employer-matched flexible spending account for dependent care, and more. Please see here for details.

MINIMUM QUALIFICATIONS

Bachelor’s degree or equivalent experience
Five or more years of professional experience, with at least two years working in an administrative, business support, HR, recruiting, or operations or project coordination role
Experience with calendaring, meeting preparation, travel management, project coordination, and expense reporting
Proven ability to work effectively with employees at all levels of an organization, with a track record of taking initiative, anticipating needs, exercising good judgment, and demonstrating discretion
Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills
Advanced proficiency with Microsoft Office suite or Google Workspace tools
Ability to travel locally within Washington state and nationally up to 15% of the time
Ability to assist physically with the setup for various meetings and events, navigate stairs, and independently lift and carry items weighing up to 20 pounds

PREFERRED QUALIFICATIONS

Prior startup experience, and/or comfort working in a highly ambiguous and dynamic work environment
Demonstrated expertise at identifying, prioritizing, and solving problems proactively
Experience using project management software (e.g., Asana, Smartsheet, MS Project, etc.) to manage deadlines and deliverables
Experience with complex event planning
Proven ability to communicate effectively with diverse audiences across all levels of leadership

Please click here for a full job description.

Bezos Academy participates in E-Verify and will provide the federal government with employee Form I-9 Information to confirm authorization to work in the U.S. Bezos Academy only uses E-Verify once a candidate has accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that an employee is authorized to work, Bezos Academy will give the employee written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so the employee can begin to resolve the issue before any adverse employment action is taken. For more information about your right to work, please see the Notice of Right to Work.