Fast Facts
The Associate Project Manager (Junior PM) at TorranceLearning will assist in managing a high-volume curriculum development pipeline for a Federal agency, using an Agile approach and maintaining project schedules and documentation.
Responsibilities: Coordinate delivery operations, maintain project tracking systems, support client communications, manage review cycles, and generate status reports to ensure project timelines are met.
Skills: Experience in project delivery, strong coordination abilities, knowledge of learning development lifecycles, and proficiency in project reporting.
Qualifications: Preferred experience with Agile management methodologies, particularly LLAMA® and working on Federal projects.
Location: This is a fully remote position, but all work must be done within the United States with no required travel.
Compensation: $55 - $65 / Hourly
About the Role
TorranceLearning is leading the design and development of a large curriculum of self-paced elearning (and some vILT) for a critical Federal agency initiative. We’re seeking an Associate Project Manager (Junior PM) to support the Lead Project Manager and Program Manager in keeping delivery operations running smoothly across a high-volume development pipeline.
This work follows our LLAMA® Agile approach and a structured iterative lifecycle. You’ll support the Program Management team by running the delivery “engine” behind the scenes: keeping ClickUp and schedules clean, coordinating review cycles and sign-offs, tracking burn/variance, and communicating with internal and external stakeholders so multiple modules can move through LLAMA iterations smoothly and on time.
Job Details
Pay rate: $55–65/hour (1099)
Weekly hours: ~32–48 hours depending on project phase and client response (hours are not guaranteed).
Location: Remote; all work must be completed within the United States.
Collaboration hours: This project runs on Eastern Time business hours and requires daytime availability for real-time collaboration.
Travel is not required; any client-required travel would be paid.
You must be able to secure Public Trust clearance prior to contract start.
How Delivery Works
Work is delivered in waves using LLAMA® iterations: Skeleton → Alpha → Beta → Final.
Up to 5 modules may be in development at once.
Each module follows a structured lifecycle (e.g., Alpha → Beta → Final).
Full design/build lifecycle is approximately 12 weeks.
A new wave launches about every 3 weeks.
During a limited surge period, up to 3 waves may overlap at once.
Client review windows are built into the lifecycle.
If you like keeping lots of moving parts organized and unblocked, you’ll thrive here.
What You’ll Do (Responsibilities)
Delivery Operations & Tracking
Maintain ClickUp as the system of record for statuses, due dates, and assignments.
Maintain Microsoft Project plans for module dependencies, schedules, and key milestones; ensure tasks are sequenced correctly across concurrent waves.
Track and reconcile estimated vs. actual hours, flagging variances and trends to the Lead PM/Program Manager.
Produce module-level burn-down charts and reporting artifacts to support delivery forecasting.
Meetings & Communication Support
Provide meeting support for recurring ceremonies (agenda prep, attendance tracking, notes, action items, follow-ups).
Occasionally facilitate internal meetings when needed (e.g., standups/status check-ins).
Support client communications through updates, follow-ups, and documentation (under the direction of the Lead PM).
Reviews, QA, and Compliance Coordination
Coordinate client review cycles (Alpha/Beta/Validation): distribute review packages or links, track feedback, consolidate inputs, and ensure responses are routed and closed.
Coordinate internal QA and Section 508 compliance gates; ensure required testing and sign-offs are recorded before final delivery.
Support version control and file organization in SharePoint to maintain a clear source of truth.
Reporting & Stakeholder Support
Create weekly internal and client-facing status reports (progress, risks/issues, upcoming milestones, needed decisions).
Track sign-offs across reviewer groups and ensure approvals are captured for each module as required.
Escalation & Decision Support
Identify risks early and escalate appropriately; this role supports decision-making but does not own scope approvals or client commitments.
Tools & Collaboration Environment
ClickUp (project tracking / system of record).
SharePoint (files and version control).
Teams and Slack (communication).
Review tools and spreadsheets (capturing and triaging feedback).
What You Bring
Required
Experience supporting project delivery in a fast-paced, multi-workstream environment.
Familiarity with the learning development lifecycle and iterative review cycles (Alpha/Beta/Validation or equivalent).
Strong coordination skills for tracking details, following up, and keeping work moving across multiple contributors.
Comfort building and maintaining project reporting artifacts (status reports, burn-down, variance tracking).
Clear written communication and strong meeting support skills.
Preferred
Experience supporting an Agile management approach for instructional design work (LLAMA® familiarity is a plus).
Experience working on Federal projects.
Nice to Have
Experience with high-volume content production.
A willingness to roll with change.
What Good Looks Like in This Role
ClickUp stays trustworthy: Tasks are current so the team can rely on ClickUp as the source of truth without chasing updates.
Review cycles run clean: Client reviews are coordinated smoothly, with packages sent on time using templates to ensure timely and professional communication.
Estimates vs. actuals are visible: Module-level burn and variance are updated consistently, trends are surfaced early, and the Lead PM/Program Manager receive actionable insights.
Teams stay aligned: Meetings produce clear notes, decisions, and action items; contributors remain coordinated across parallel modules and phases.
Professional client support: Client interactions are crisp, accurate, and calm; questions are routed and answered quickly, issues are escalated appropriately, and commitments are tracked through to closure.
