School Supplies and Inventory Assistant

🇺🇸In-Person - Kansas City, MO$28K–$36K/yri5h ago

K-12 Operations Inventory Management Operations Management Procurement Asset Tracking Supply Chain

Role Snapshot

The School Supplies and Inventory Assistant procures, receives, organizes, and distributes all school materials for KIPP Foundation, maintaining 100% stock availability while minimizing waste and loss through meticulous tracking and asset management.

Key Responsibilities: Daily responsibilities include monitoring stock levels and generating purchase requisitions, receiving and verifying deliveries, conducting physical inventory counts, processing teacher supply requests, and maintaining organized storage using FIFO systems. The role also involves applying identification tags to high-value equipment, managing defective items, and assisting with classroom setups and bulk supply logistics.

Skills & Tools: Required skills include proficiency with inventory management systems, strong organizational and attention to detail abilities, and competency in procurement and asset tracking processes. Soft skills such as communication, problem-solving, and collaborative teamwork are essential for coordinating with operations leadership and school staff.

Qualifications: Typical qualifications include high school diploma or equivalent and 1-2 years of experience in inventory management, procurement, or supply chain operations. Experience with inventory management software and familiarity with organizational systems is preferred.

Location: In-Person - Kansas City, MO

Compensation: $28K–$36K/yr (estimated)

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Job Description

Position Overview:

The School Supplies and Inventory Assistant is responsible for the procurement, receiving, organization, and distribution of all school materials. This includes everything from basic classroom stationary and cleaning supplies to high-value assets like laptops and tablets. The primary goal is to maintain 100% stock availability while minimizing waste and preventing loss through meticulous tracking. This role will work collaboratively with the Director of Operations and Managing Director of Operations to ensure that purchases are received, organized, and delivered in a timely manner to respective stakeholders.

Key Responsibilities:

Inventory Control and Asset Tracking

Apply district identification tags to all new high-value equipment (computers, lab equipment, musical instruments).
Conduct regular physical counts of inventory to reconcile with digital records in the Inventory Management System.
Monitor and report discrepancies or "shrinkage" in the supply chain.

Procurement and Receiving

Monitor stock levels and generate purchase requisitions for the Purchasing Department before supplies run out.
Receive daily deliveries, verify packing slips against physical items, and inspect goods for damage.
Manage the process for defective items or incorrect shipments, ensuring credits are applied to district accounts.

Distributions and Logistics

Process "supply requests" from teachers and staff, pulling items from the central stock and delivering them to classrooms.
Maintain a clean, safe, and logically organized storage area (using a FIFO—First In, First Out—system for perishable items like glue or batteries).
Assist in the setup of classrooms or large events by moving furniture and bulk supplies as needed.