Sponsored Programs Administration Records & Transactions Assistant

🇺🇸In-Person$32K–$42K/yri1h ago

Higher Ed Operations Grant Management Operations Management Process Improvement Data Entry Workforce Administration

Role Snapshot

The Records & Transactions Assistant manages workforce data and grant-funded personnel actions within Sponsored Programs Administration at ODU Research Foundation. This role ensures accurate data entry, compliance, and efficient staffing operations supporting the university's research enterprise.

Key Responsibilities: Perform high-quality data entry for grant-funded personnel actions, handle employee onboarding, generate compliance reports, and provide administrative support for departmental initiatives. Focus on process documentation, operational efficiency improvements, and maintaining accuracy in sponsored program requirements.

Skills & Tools: Proficiency in data entry, records management, and database systems; strong attention to detail and organizational skills. Ability to communicate effectively, manage multiple priorities, and demonstrate commitment to continuous improvement and process documentation.

Qualifications: High school diploma or equivalent required; some positions may prefer associate degree or relevant administrative experience. Familiarity with grant administration, HR systems, or research compliance is beneficial.

Location: In-Person

Compensation: $32K–$42K/yr (estimated)

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Job Description

The objective of the Records & Transactions Assistant position within Sponsored Programs Administration at the ODU Research Foundation is to ensure the efficient and accurate management of workforce data and compliance with applicable regulatory and institutional requirements in support of sponsored program project personnel. This role supports the administration of grant-funded personnel actions, including high-quality data entry, employee onboarding, and reporting, ensuring accuracy, consistency, and alignment with sponsored program requirements. The position also provides administrative support for departmental initiatives and projects, with a focus on continuous improvement, process documentation, and operational efficiencies. Through these efforts, the role contributes to the effectiveness of staffing operations and supports the continued growth and management of ODU’s research enterprise.