Director of Regional Operations

The Director of Regional Operations leads and owns operational functions that directly impact schools in each region, including but not limited to, transportation, nutrition, technology, purchasing, budgeting  and regional data. The DRO also leads special projects and initiatives that improve the region’s operations and create better delivery of services and create operational efficiencies across the region. These could include attendance or student persistence initiatives, or special projects such as tutoring or summer school programming. The DRO  also oversees and implements  key enrollment processes and procedures for the region. The DRO supports the Managing Director of Operations in their work leading the region to achieve operational excellence in our schools.

The Director of Regional Operations (DRO)  leads and manages operational areas as delegated by the MDO of the region which may include, but is not limited to transportation, purchasing, budgeting, nutrition, technology, regional data, and summer school. Manage all aspects of vendor relationships as necessary (e.g. food service, transportation, after school provider), including:

• Liaise between vendor and school-based ops teams and troubleshoot problem areas.
• Work with the compliance team to ensure vendors are procured according to state and local laws.
• Define standards for internal functions such as technology and nutrition
• Roll out region-wide policies and initiatives related to the operational areas that the DRO manages.

The DRO will support the MDO in running point for centralized support teams such as technology, facilities, data, compliance, finance/budget, HR Ops, purchasing, academic operations,  and student recruitment. The MDO will manage some of these directly and will delegate to the DRO or DROs as necessary. 

• Work with KTAF support teams to define regional and school based roles in service level agreements.
• Liaise between school-based ops teams and KTAF teams as necessary. 
• Develop region-wide efficiencies to better support school operations leads in these areas.
• Facilitate communication and build structures to ensure both DSOs and department leads can do their best work.

The DRO supports the MDO in managing the local board, which may include:

• Schedule all local board  and committee meetings.
• Work with a compliance team to ensure compliance with state and local laws; post meetings on website as necessary.
• Ensure quorum for board meetings.
• Lead efforts to prepare agenda items for board meetings and ensure presenters are assigned tasks and prepared to present; run board prep meetings.
• Assemble all board books and ensure resolutions are accurate and vetted by MDO and key KTAF stakeholders.
• Manage board meeting minutes and resolutions and file in google drive, in coordination with the compliance team.
• Manage all logistics for all board meetings.

The DRO leads enrollment systems and routines for the region:

• Managing all aspects of Power School including student transfers, withdrawals and pushing new students into Power School
• Managing HHIS SOM training and application process. 
• Managing and ensuring fidelity of FinalSite in collaboration with the SRE team 
• Meet regularly and as needed with the SRE team and other regional DOE
• Leading the 8th to 9th transition project plan and driving towards regional metrics of success 
• Identifying and implementing needed systems, data reports, etc to ensure the seamless and accurate implementation of student data systems
• Support the monitoring of student registration and conversion data across the region including regular progress update emails to key stakeholders
• Support ongoing student recruitment initiatives.

In support of the MDO, the DRO will work with the Finance team to determine how regional school budgets are developed and managed. The regional team will provide input on the budgets and will work with the Finance team to determine the roles and responsibilities of the regional team for regional budgeting.  The DRO will support with the following:

• Support MDO and finance team with annual resource allocation and budgeting process. 
• Act as an accountability partner with monthly budget deadlines for regional partners (e.g. SPED, Facilities, etc). 
• Manage one or more regional budgets, e.g. associated with an operations function that the DRO more broadly manages (such as food service) and/or for regional team-wide categories (such as supplies/events). 
• Coordinate and complete purchases for the region. 
• Manage tracking of emergency funding requests and expenses.
• Manage all regional stipend pay outs and/ or any other salary adjustments and support all payroll and HR functional areas.

A key part of the DRO role will be to assume special regional projects and initiatives that arise from time to time, including but not limited to:

• Lead/project management charter renewals on behalf of region.
• Lead special initiatives to tackle a problem such as attendance or student persistence.
• Manage  grant funded programs that are specific to the region.
• Lead network wide ops efforts under the direction of the COO/MDO/MDSO
• Lead communications during emergencies/inclimate weather as directed by the MDO/MDSO
• Maintaining a centralized regional operations launch/resource site

In addition to the above, the DRO may support the MDO in the following ways:

• Identify opportunities for cross team collaboration, systemization and efficiencies to support effective, efficient and sustainable  cross regional systems implementation  and communication.  
• Develop regional systems and structures across regional teams to streamline processes, communicate effectively with key stakeholders, and hold teams accountable for executing the systems with fidelity.
• Prepare presentations and data to guide regularly occurring and one-off meetings including, initiative launches, etc.
• In conjunction with MDO and MDSO, co-plan materials for retreats, PDs, strategics and goal-step backs, etc.
• Plan and lead weekly DSO Tactical Huddle with MDSO
• Support MDO/MDS with reimbursements and calendar management as requested

The DRO may support the MDO and the region with events, which may include:

• Co-manage any large regionally mandated travel (TEAMSPYs, Leader Summit, Heartbeat Summit, KSS, etc.) with the KTAF events team
• Manage regional events such as but not limited to regional PDs, New Staff Orientation, holiday party,etc. 
• Ensure that regional events are executed according to project plan and milestones are hit.
• Manage school and regional calendar and communications. 
• Plan logistics for various meetings and special events. 

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above essential duties and responsibilities.