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Advancing Knowledge and Learning
ABOUT THE ROLE
The Associate Managing Editor will be responsible for maintaining an efficient and ethical peer review process for the high-impact, broad-scope open access journal PNAS Nexus. PNAS Nexus is the sibling journal to the Proceedings of the National Academy of Sciences (PNAS) and is published by OUP on behalf of the National Academy of Sciences (NAS). Under the guidance of the NAS Managing Editor, the Associate Managing Editor will uphold editorial office best practice and ensure that journal articles are published in a smooth and timely manner and to the highest standard. The Associate Managing Editor will provide excellent operational support and customer service for the journal’s editors and authors.
SPECIFIC RESPONSIBILITIES
Editorial Office Oversight
- Oversee the editorial process for manuscripts submitted to PNAS Nexus, from submission to transfer to production, liaising with authors, reviewers, editors, and OUP staff
- Monitor journal inboxes and submission systems and ensure a timely and appropriate response to all email queries and accurate record keeping in the submission system
- Work with the NAS Managing Editor and OUP staff where required to efficiently log and offer support during the investigation of ethical issues, following COPE guidelines until resolution
Workflows, Processes, and Systems
- Provide support to editors by inviting referees, chasing late referees, and sending reminders to editors
- Work with the NAS Managing Editor to ensure that relevant changes and developments are made to the journal submission system in a timely manner, and that all editors are trained to use the system effectively
- Work with the NAS Managing Editor to proactively troubleshoot and improve processes, policies, and workflows to support better user experience
- Ensure that the journal’s Standard Operating Procedures, including staff and editorial board training materials, are followed and kept up-to-date
Editorial Team Support
- Liaise with OUP production staff and suppliers as necessary
- Answer editors’ questions about the submission system and lead trainings/onboarding sessions with new editors as necessary
- Prepare data for journal editorial board meetings and additional meetings as required
- Work with the NAS Managing Editor on special projects as requested
- Stay up to date on industry best practices and guidelines, and use this knowledge to initiate and implement developments in policies, standards, and processes
Communication and Reporting
- Prepare regular status reports on submission volume, acceptance rate, turnaround times, and other KPIs as requested
- Track and report on the performance of editors
- Serve as a key point of contact for the NAS Managing Editor, OUP Publishers, editors, authors, and reviewers
- Send external communications on behalf of the journal and its editors
ABOUT YOU
- Keen eye for detail and ability to follow processes and workflows with a high degree of accuracy
- Excellent organizational, time management, and prioritization skills
- Ability to solve problems of variety and complexity using originality and ingenuity. Ability to serve as a resource to editors and authors in the resolution of complex problems and issues
- Excellent interpersonal and communication skills, both written and verbal
- Prior experience utilizing online submission systems, especially eJournalPress (EJP), preferred
- Prior experience working in scientific publishing or in a related industry preferred
BENEFITS
We care about work/life balance at OUP. We offer 15 days’ vacation time that rises with service, 10 sick days, plus floating holidays, personal days, company holidays, and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies.
We care for you and your dependents by offering health, dental, and vision insurance plans to our full-time employees. Each plan has multiple levels of coverage to fit your needs and has a high level of contribution made by OUP. In addition, we offer Employee Assistant Programs for all full-time employees, regardless of whether you elect in health insurance. We also offer life insurance and disability insurance.
We help make your money go further by providing a non-elective contribution on your behalf to your retirement plan of 7% of your salary and a matching contribution to the retirement plan of 50% on the first 6% of employee contributions on based earnings.
Position Location: This role can be done in a hybrid work environment out of our New York, NY or Cary, NC offices. This role can also be done in a remote work environment in the United States.
GJC Level: I4 (for internal purposes only)
Salary: $39,550 - $56,500 dependent on skills and experience
We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
