Senior Procurement Analyst

The Senior Procurement Analyst supports the day-to-day operations of KIPP Texas’ Procurement function by managing sourcing activities, supporting contract review processes, and ensuring all procurement activities comply with KIPP Texas policies and procedures, as well as applicable state and federal laws.

This role plays a critical part in executing procurement processes and enabling cross-functional teams across the organization. The Senior Procurement Analyst partners closely with internal stakeholders, vendors, and procurement leadership to ensure purchases and contracts are processed efficiently, compliantly, and with strong financial stewardship. This individual applies a risk-based approach to safeguard organizational resources while identifying opportunities to improve processes and drive cost efficiencies.

ROLE RESPONSIBILITIES: 

The Senior Procurement Analyst will be responsible for, but not limited to, the following duties:

Procurement Execution & Sourcing

• Execute procurement processes, including purchase orders, multi-quote requirements, cooperative purchasing agreements, and formal solicitations

• Lead the preparation and administration of Request for Proposals (RFPs), Requests for Quotes (RFQs), and other competitive procurement processes

• Develop bid documents, including specifications, proposal forms, and instructions to bidders

• Evaluate vendor submissions for completeness, compliance, and alignment with procurement requirements

Stakeholder Partnership & Guidance

• Partner with internal stakeholders across departments to understand procurement needs and guide them through established processes

• Support communication of procurement policies, procedures, and requirements to internal stakeholders

• Provide training and guidance to staff on procurement processes and expectations

Contract & Compliance Support

• Support the review of contracts for adherence to procurement policy, basic business terms, and organizational standards (in partnership with the contract review team; this role does not lead contract review)

• Collaborate with Financial Compliance to ensure required vendor documentation (e.g., certificates of insurance, required forms) is collected and maintained

• Enforce compliance with internal policies and external regulatory requirements across procurement activities

Cross-Functional Coordination

• Coordinate with Accounts Payable and Purchasing to ensure accurate purchase order processing and complete documentation

• Partner with Budget Analysts and Finance to validate budget availability prior to initiating procurement activities

Documentation & Systems Management

• Maintain procurement documentation, including vendor files, solicitation records, and contract documentation

• Own the maintenance of KIPP Texas’ contract repository to ensure records are complete, accurate, and up to date

Project Management & Continuous Improvement

• Manage procurement timelines and sourcing activities to ensure deliverables are met

• Identify opportunities to improve procurement processes, documentation, and systems, and recommend solutions to increase efficiency

• Analyze vendor performance, sourcing outcomes, and procurement data to inform decision-making and reporting