Fast Facts

Carnegie Learning is seeking a Proposal Specialist to manage the end-to-end RFP process, develop proposals, and collaborate cross-functionally in a fully remote role based in the USA.

Responsibilities: Lead proposal development processes, gather information from stakeholders, write and refine proposals, and maintain proposal quality and standards.

Skills: Expertise in proposal development, strong communication skills, proficiency in Microsoft Office and Google Suite, and experience with proposal software.

Qualifications: Bachelor's degree and a minimum of two years' experience in K-12 proposal support and writing, with preference for familiarity with Carnegie Learning products.

Location: Remote position available for employees located in the USA, particularly Pittsburgh, PA.

Compensation: $60000 - $75000 / Annually

Job Details

Job Location:   Remote Employee (USA) - Pittsburgh, PA

Position Type:   Full Time

Education Level:   4 Year Degree

Salary Range:   $60000.00 - $75000.00 Salary/year

Travel Percentage:   At least 25%

Job Shift:   Any

Job Category:   Sales

Description

Proposal Specialist

WHAT WE SEEK

Carnegie Learning is looking for a qualified Proposal Specialist who will support the end-to-end RFP strategy and process. In this role, you will be developing proposals, bids, quotations, RFP responses, and other documents describing organizational products and services in response to requests from prospective clients.

You will work cross-functionally to develop and maintain up-to-date product boilerplate, and research, evaluate, and recommend improvements to RFP process tools. The Proposal Specialist will also author responses for business-critical writing projects that may include grant writing and other written projects as required.

WHAT YOUR DAY WILL LOOK LIKE

• Lead and coordinate the end-to-end proposal development process, ensuring deadlines are met and all requirements are fulfilled.
• Gather and synthesize information from internal stakeholders, assess risks, and manage proposal-related documentation and tracking tools.
• Write, edit, and refine compelling proposals, including executive summaries and supporting materials that align with organizational goals and RFP specifications.
• Manage the formatting and production of final proposal documents, including coordinating graphics, printing, and submission logistics.
• Maintain high-quality standards across all proposal materials by using templates and adhering to consistency in tone, language, and branding.
• Continuously improve proposal processes, templates, and content archives (including RFPio database), incorporating feedback and best practices.
• Stay current with industry trends and compliance requirements; participate in professional development and cross-functional projects.
• Perform additional tasks and special projects as needed in support of team and organizational priorities.

WHAT SHOULD BE IN YOUR BACKPACK

• Bachelors degree in an associated discipline
• Minimum of two years of work experience in the K-12 industry in proposal support, pipeline management, writing, editing, communications, or proposal development
• Experience using AI proposal tools; experience with Responsive proposal software strongly preferred
• Previous experience with Carnegie Learning products strongly preferred
• Extremely detail-oriented and deadline-driven
• Technical documentation and layout skills
• Overall pipeline project management and skills
• Excellent communication skills
• Excellent client service skills
• Proficient in Microsoft Office Suite, Google Suite, and in publishing finalized version of responses

WHAT GIVES US PURPOSE

Others teach what; we teach why. For over 25 years, Carnegie Learning has developed solutions that help students achieve Aha moments and set them up for long-term learning success. We’re driven to find new, better ways to support teachers and reach more students, so we put our leading cognitive science research and real-world insights into solutions for how students think, learn, and do their best. This is a key part of our commitment to helping teachers spark student curiosity. As a Carnegie Learning team member, you’ll work alongside a team of passionate individuals dedicated to making a real difference in the lives of students and educators. 

WHAT WE PROVIDE

• Holistic WellbeingAn inclusive range of Health Insurance options
• Short-Term and Long-Term Disability Insurance at no cost to you
• Fostering JoyFlexible work arrangements with our Work From Anywhere Policy
• Your Time, Your Way - paid time off that you can use as you see fit to recharge and nurture your personal life
• Empowering Parenthood Paid Parental Leave 
• Reduced working hours on full pay for soon-to-be and new parents
• Free access to CL products for employees and their children
• A Place for ConnectionQuarterly Wellness Incentives
• Monthly employee activities + recognition program
• 9 Employee Resource Groups

WHAT WE BELIEVE

We celebrate the unique attributes, characteristics, and perspectives that define each person's individuality. This fusion of perspectives enriches our collective knowledge, fosters innovation, and empowers us all. Together, we can collectively and more effectively address issues that face our business and industry. 

If our commitment to building an inclusive workplace resonates with you, we invite you to join our mission and welcome you to apply with us. Carnegie Learning is an Equal Opportunity Employer, including veterans and individuals with disabilities.

Qualifications