Functions Manager - Staff Conference '27

Functions Manager - Staff Conference '27 (National Staff Conference) Work Location: Remote - USA Schedule: Part time To advance the purpose of InterVarsity, this position will provide leadership to ensure the proper utilization of event function space. MAJOR RESPONSIBILITIES Personal: Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world Pursue a vibrant relationship with the triune God through engagement with Scripture, prayer, and worship, both individually and in community Exercise self-leadership (growing in self-awareness, self-management, relational integrity, and resiliency) Embrace and practice Scriptural standards for behavior and attitudes, including those described in the Code of Conduct Foster an environment of servanthood among staff serving at events Ensure the effective use of function space: Manage the development, implementation and use of the systems and process steps to receive requests, assign, confirm and fulfill all city-wide function space needs, including location, scheduling, and furnishings of such space Maintain accurate inventory and ensure cost-effective scheduling of contracted facilities and furnishings Assist internal clients regarding their space needs, ensuring proper service and attention to detail Use contractual, facility, and operation team guidelines to execute tasks pertaining to documentation, usage details, and signage distribution Utilize the appropriate systems and process steps to design, generate, interpret and distribute comprehensive function reports, including but not limited to space usage, change orders, schedules, and furnishings Design, implement, and manage communication plan involving staff, and staff utilizing each space, including pre-event and on-site communications Work in partnership with internal team and external vendors in managing plenary session seating Partner with catering company to negotiate meal costs, communicate guarantees, and ensure catering is available for special meals, receptions, program meals, or other events where food is needed Partner with catering team to provide designated meals for back-of-house demands; this includes menu and dining process review, as well as managing the catering and dining room staff Adhering to InterVarsity accounting standards, manage assigned event budget and expenditures, including post-event internal chargebacks Provide primary oversight to and develop healthy, professional relationships with all pertinent service providers for the event – including, but not limited to decorator, AV, catering, electrical, internet, security. Interface with securities teams: Coordinate onsite with internal security team as needed Partner with external security vendor(s) to provide accurate conference details to execute plans effectively Coordinate and execute signage needs: Coordinate the directional and branding signage request collection process for internal key stakeholders Ensure signage decisions and implementation is compliant with all vendor regulations Coordinate the freight and handling of conference materials: Assess the shipping and freight needs of internal team members Develop and execute a shipping plan from the National Service Center to the event, and back Administration and compliance: Meet regularly with Associate Operations Director to ensure completion of tasks and met deadlines Submit requested reports to Associate Director of Operations on time Prepare a complete final report by the assigned date Contribute to the effectiveness of the Conference Team: Work in partnership within the team and with other teams as required Participate in event Operations Team and other event related meetings Travel to conference site and team meetings as required Participate in organization meetings and events as able Maintain technical, professional and spiritual growth and development: Stay current with computer programs InterVarsity uses to support the above functions Attend workshops and classes as necessary Develop and execute a professional development plan Developing a 10% funding base: Develop and manage a donor base equivalent to 10% of salary Communicate with donors at least quarterly Knowledge/Skills/Abilities: Ability to work independently without close supervision Ability to work under the pressure of deadlines and manage competing priorities Ability and commitment to work effectively in a diverse team environment Ability to maintain accurate records and files Ability to develop consistent procedures for doing work Ability to organize people, events, and details Ability to collaborate, take direction from, and support assigned supervisor QUALIFICATIONS Annually affirm InterVarsity’s Statement of Faith Shared value in the mission of InterVarsity – To compel this generation to give their whole lives for God’s global mission Two or more years of team management experience Bachelor’s degree or equivalent experience required Attendance at a previous InterVarsity conferences preferred Project management experience preferred Event Planning experience preferred Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) Effective oral and written communication skills Ability to travel as needed Attendance at required events Pay Range: $23.70 - $31.60 per hour Benefits: We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following: 403(b) Retirement Savings Plan 403(b) matching contributions Dental insurance Employee assistance program Employee discounts Flexible work schedule Flexible spending accounts Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Vision insurance Equal Employment Opportunity: InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment.  Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes. 1. To ensure the best experience, please use a computer or laptop rather than a mobile device for all applications. 2. Be sure to have your cover letter and resume readily available to upload from the computer you are using. Campus Staff applicants will also need an official or unofficial transcript ready for upload. Upload file types including doc, docx, html, pdf, txt, pmg, jpg, and jpeg (5MB max). 3. If applying for more than one job, save your application answers on a separate document, then cut and paste into the next application. Your information and work experience will fill automatically. There are over 2500 campuses in the US with more than 1000 students, and the majority of them have no known Christian ministry. Gen Z is curious and open to exploring their faith, but they need someone to guide them. InterVarsity wants to reach the campus with the Good News, disciple students through Scripture and service, and equip them as leaders and tomorrow’s world-changers. If you have a heart for students and faculty — one of the most strategic callings you could ever pursue — join our team! Serve on campus, in our national offices, at our publishing firm (InterVarsity Press), or in national leadership roles. InterVarsity is a vibrant campus ministry that longs to give college students and faculty the chance to grow in their faith. We work to establish witnessing communities on campus where students and faculty can pursue God, God's word, God's people of every ethnicity and culture, and God's purposes in the world. View the Poster View the Poster