Human Resources Generalist I

🇺🇸In-Person - US-CA-San Jose$35/hrJust now

K-12 Human Resources HR Operations Payroll Administration Employee Onboarding Talent Acquisition

Role Snapshot

HR Generalist I supporting Think Together, a California-based nonprofit, in managing payroll coordination, employee onboarding, and day-to-day HR operations across school-based programs. This role ensures legal compliance, maintains accurate employee records, and provides essential HR support to program departments and regional offices.

Key Responsibilities: Coordinate with payroll to ensure accurate wages, verify time/attendance data, prepare new hire presentations, and manage onboarding/termination processes including HRIS data entry. Provide administrative support, maintain employee files, respond to employee inquiries, and complete special HR projects while ensuring quality and confidentiality.

Skills & Tools: Strong Excel proficiency for data computation and verification, working knowledge of ADP payroll system, excellent verbal and written communication, and customer service skills. Must demonstrate independent decision-making, problem-solving ability, and capacity to manage multiple tasks simultaneously.

Qualifications: Not explicitly stated in job description; typically requires high school diploma or equivalent and 1-2 years of HR or administrative experience. Proficiency with HRIS systems and familiarity with payroll processes preferred.

Location: In-Person - US-CA-San Jose

Compensation: $35/hr

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Job Description

HR Generalist I

Hourly Pay $35

Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!

Essential Job Duties:
• Coordinates with payroll department in a timely manner to ensure accuracy of final wages.
• Summarizes and reports regional payroll information.
• Intakes related to infectious disease as applicable
• Assist, on a daily basis, in the day-to-day functioning of HR providing input and suggestions on projects and initiatives, addressing employee questions and concerns, and ensuring legal compliance.
• Update and maintain physical and electronic employee files.
• Verify accuracy of time/attendance data and payroll records. Demonstrate strong excel skills to compute and check data.
• Responsible for preparing and delivering new hire and onboarding presentations.
• Handles all administrative tasks for onboarding, new hire-orientation, transfer, promotions, terminations, and exit interviews, including data entry in human resources information system (HRIS) and audits for accuracy and compliance.
• Manages written and verbal communications with employees, managers and candidates in a professional manner.
• Provides support to Program Departments and the Regional Hub office.
• Organizes own work to ensure deadlines are met.
• Completes special projects by conducting research and developing and organizing information.
• Provide guidance, interpretation and support to employees and business leaders on Think Together policies, procedures, and best practices.
• Creating and maintaining data entry/tracking sheets as needed.
• Performs other duties as assigned.

Other Responsibilities:
• Reviews all work for quality and accuracy prior to submitting data.
• Maintains highest degree of confidentiality in applicant data, and any other information requiring safekeeping.
• If needed, provide program support at site.
• Contributes to employee morale and company culture.
• Works closely with HRBP to ensure all HR duties are executed accurately and timely.

Other Skills:
• Good verbal and written communication skills as well as excellent customer service skills.
• Working knowledge of ADP.
• Ability to use judgment and experience to resolve employee issues related to time and attendance, payroll, Think Together policies and procedures.
• Must have independent decision-making ability and problem resolution skills • Able to complete multiple assigned tasks in a timely manner.
• Willingness to take on additional tasks.

Reasoning Ability:
• Ability to interpret written and verbal instructions.

Minimum Qualifications:
• Minimum 1 year of prior HR experience.
• Bachelor’s Degree highly preferred.
• Professional Human Resources Certification preferred. Such as, pHR, sPHR, SHRM-CP, SHRM-SCP, GPHR. • Working knowledge of CA employment law

Computer Applications:
• MS Office
• Use typical office equipment.
• Internet software
• Teams
• Zoom

BACKGROUND CHECK REQUIREMENTS:
• Must pass Live Scan (criminal background check via fingerprinting), provide a clear TB test.

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.