Fast Facts

The Talent Acquisition Coordinator will play a crucial role in optimizing the hiring processes at the Santa Clara office, focusing on coordination, systems management, and candidate support to enhance the overall hiring experience.

Responsibilities: Coordinate interview processes, manage job postings in Greenhouse, prepare offer letters, and support onsite meetings and events.

Skills: Proficiency in Greenhouse, organizational skills, clear communication, and AI tool usage for streamlined operations.

Qualifications: Experience supporting hybrid or multi-location teams and ability to troubleshoot scheduling conflicts independently are preferred.

Location: Hybrid position based in Santa Clara, CA with some remote flexibility.

Compensation: $80000 - $90000 / Annually

About the role

This role sits at the center of our hiring engine and our Santa Clara office, ensuring both run smoothly and efficiently. You’ll enable fast, high-quality execution behind the scenes – connecting people, information, and processes with clarity and intent. It’s a hands-on operational role that blends coordination, systems expertise, and onsite support, all aimed at creating a seamless experience for candidates and our internal stakeholders.

What you'll do

Coordinate the complete interview lifecycle scheduling, kick-offs, debriefs, and meet-and-greets with accuracy across global time zones.
Manage Greenhouse with ownership: job approvals, postings, updates, templates, automation, reporting, and workflow hygiene.
Prepare offer letters, run approval flows, guide candidates through post-offer steps, and ensure all pre-start logistics are aligned.
Enable operational flow by supporting onsite meetings and events.

Who you are

Exceptionally organized with a knack for creating structure, reducing friction, and keeping processes moving.
A Greenhouse power user who has a deep understanding of custom workflows, templates, automation rules, bulk actions, reporting, and best practices end-to-end.
AI-native and proactive in using tools, prompts, and insights to streamline coordination and remove manual steps.
A clear communicator who builds trust with candidates, hiring managers, and cross-functional teams.
Calm, resourceful, and detail-driven in a fast-paced, operationally heavy role.

Even better if you have

Have supported hybrid teams or multi-location office environments.
Are fast at learning tools and uncovering AI use cases that save time in coordination and communication.
Can troubleshoot scheduling conflicts or workflow issues independently.

You will thrive in this role if

Precision, systems thinking, and operational clarity come naturally to you.
Spotting inefficiencies and converting them into streamlined, repeatable processes feels energizing.
Clear communication and composure remain steady even as priorities shift.
Being the connective layer across TA, office operations, and people ops is something you genuinely enjoy.
Helping teams move faster and creating a thoughtful candidate experience gives you a sense of purpose.

Compensation

Base salary range: $80,000 – $90,000.
This range doesn't include stock options or benefits. Salary may be adjusted based on business needs.
Final offer may vary based on skills, experience, location, and other compensation components.

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Talent Acquisition Coordinator