Bid Admin Assistant II

🇺🇸Hybrid - Carson, CA$38K–$48K/yriJust now

K-12 Operations Operations Management Project Management Bid Management Administrative Support Process Improvement

Role Snapshot

The Bid Admin Assistant II keeps Lakeshore Learning Materials' customer bid process on time, organized, and compliant. The role supports bids and contracts that help Lakeshore serve schools and families.

Key Responsibilities: Coordinate bid activities from start to finish, research solicitations and deadlines, and collaborate with Sales, Legal, Operations, and Customer Service. Maintain records in Salesforce and compile and deliver complete bid submission packages.

Skills & Tools: Strong organizational and follow-up skills, attention to detail, and the ability to manage deadlines and correspondence. Proficiency with Salesforce or similar tracking systems and cross-functional communication are needed.

Qualifications: Experience in bid administration, contract coordination, or a related administrative role is typically expected, along with familiarity with CRM and data-entry systems. Specific education requirements were not listed in the posting.

Location: Hybrid - Carson, CA

Compensation: $38K–$48K/yr (estimated)

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Job Description

The Bid Admin Assistant II keeps Lakeshore's bid process running smoothly — on time, organized, and compliant. You'll support the preparation and submission of customer bids and contracts, working alongside Sales, Legal, Operations, and Customer Service to make sure every detail is in place. Your work directly enables Lakeshore to serve the schools and families who rely on us.

A day on the job looks like this:

Coordinate bid activities from start to finish — tracking deadlines, managing correspondence, and following up on deliverables to keep submissions on schedule.
Research solicitation documents and bid opportunities to surface requirements, flag key deadlines, and gather the information the team needs to respond accurately and on time.
Partner with Sales, Customer Service, Legal, and Operations to collect documentation, resolve open items, and move bid projects forward.
Maintain clean, current records in Salesforce and other tracking systems — entering data, updating fields, and organizing supporting materials so nothing falls through the cracks.
Compile and organize bid submission packages, including required forms, response materials, and supporting documentation, and coordinate delivery logistics to meet submission deadlines.