Administrative Assistant, Product

🇺🇸Remote - NY$38K–$52K/yri1d ago

K-12 Operations Administrative Support Operations Management Project Management Process Improvement Office Management

Role Snapshot

Administrative Assistant supporting the Product leadership team at Amplify Education, a K-12 education technology company. This role provides essential operational and administrative support to ensure the product team functions efficiently.

Key Responsibilities: Support product leadership with daily administrative tasks, coordinate travel arrangements, manage calendars and meetings, process vendor invoices and expense reporting, and track operational metrics. Act as a gatekeeper for correspondence, prepare presentations, research vendors and technologies, and execute various administrative processes across the organization.

Skills & Tools: Proficiency with Microsoft Office Suite and Google Workspace applications, excellent verbal and written communication, strong organizational and problem-solving abilities, and capacity to multitask in a fast-paced environment while handling confidential information professionally.

Qualifications: Bachelor's degree or equivalent professional experience required. Minimum 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional office setting.

Location: Remote - NY

Compensation: $38K–$52K/yr (estimated)

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Job Description

About Amplify

Amplify helps teachers bring delight and rigor to students every day. We have become a leader in K–12 literacy, biliteracy, math, and science by building inspiring teaching and learning experiences based on research. The Amplify Classroom platform combines curriculum, assessment, and supplemental learning into one coherent high-quality instructional system. A pioneer in education since 2000, Amplify has developed deep relationships in states and districts by partnering with educators to drive implementation quality and improved outcomes. Today, Amplify serves more than 18 million students and teachers across all 50 states and on six continents. For more information, visit Amplify.com.

Job Description:

We are seeking a dynamic candidate to support the Product Administrative Team. This is a broad position that requires someone who is a problem-solver and can offer reliable support to the rest of the team. The ability to multitask while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, highly organized, and a great communicator.

Responsibilities:

Support Product leadership in daily tasks
Coordinate complex travel arrangements using discretion and sound judgement
Function as a gatekeeper, including tracking and follow-up on office correspondence
Perform administrative duties such as filing, copying, drafting documents, and answering/managing phone calls
Run operational reports and track metrics to assist in process optimization
Research background information on technologies, solutions, vendors, etc. to create summaries of the findings
Continually assess priorities and determine urgency of tasks at hand
Communicate effectively and deal professionally with internal managers and staff
Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently
Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization
Take initiative in executing a wide variety of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, etc
Handle confidential information with discretion and professionalism
Cultivate relationships with employees and co-workers

Minimum Requirements

College degree or equivalent experience
At least 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional, office environment
Excellent verbal and written communication skills
Experience with Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets)
Strong organizational, analytical and problem-solving skills
Ability to prioritize tasks and anticipate changing needs
Ability to multitask in a fast-paced environment
Capacity to interact and interface with people on all levels and of all backgrounds

Preferred Qualifications of the Administrative Assistant:

Ability to work well under pressure, handle interruptions, and adjust priorities throughout the day
Aptitude to grasp complex tasks and carry out directions independently
Self-directed and motivated; able to work independently as well as collaboratively with a team
Ability to handle a high pressure and high volume workload

Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.

Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email hiringaccommodations@amplify.com.

If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Amplify is an E-Verify participant.